Administrative Assistant

**_Job Description:_**_ Administrative Assistant_
- MyHealth is looking for a qualified and compassionate Administrative Assistant. Responsible for the overall patient flow of the clinic including reception and clerical duties. Schedule appointments and registers for procedures as needed. Receives, processes, and directs patients following established procedure and documentation requirements. Assists patients as required to coordinate patient flow. Maintains accurate patient records and filing systems. Input patient data from affiliate clinics. Provide a professional demeanor and a positive image for the department and facility by receiving, processing, and directing professional and non-professional staff, patients and visitors in a pleasant and courteous manner._
- MyHealth Centre is the largest operator of independent diagnostic health facilities in Ontario. More than 15,000 Ontario healthcare providers refer their patients to MyHealth Centre’s 40 accredited locations for OHIP-covered cardiology, imaging, women’s health, telehealth, and sleep diagnostic services._

**_ Why join MyHealth? Here are 5 great reasons_**

**_ Accredited Patient Care:_**_ We’re Ontario’s only independent diagnostic health facilities that are Accredited with Commendation. This achievement recognizes our continuous effort to provide shorter wait times for patients, faster report turnaround for referring healthcare providers, and the highest standard of infection prevention, cleanliness, safety, and comfort in our facilities._
- _**_Canada’s Best Managed Companies:_**_ For 5 consecutive years, we’ve been selected among Canada’s Best Managed Companies. This is Canada’s leading business awards program, recognizing excellence in private, Canadian-owned companies._
- _**_Great Place to Work:_**_ For 5 consecutive years, we’ve been certified as a Great Place to Work due to our congenial work environment, and the high level of pride and trust our team has for their leaders. We believe the quality of our patient care reflects the quality of our team of healthcare professionals._
- _**_Consumer Choice Award_**_: For 4 consecutive years, we’ve won the Consumer Choice Award for best Diagnostic Imaging Clinics in the Greater Toronto Area. The winners are the result of an in-depth consumer evaluation process that involves gathering unbiased consumer opinions, calculated and vetted by some of North America’s leading market research firms._
- _**_Canada’s Top Growing Companies_**_: The Globe and Mail’s Report on Business has selected MyHealth in their ranking of Canada’s Top Growing Companies. This program celebrates and ranks independent Canadian businesses by the percentage of their revenue growth over three years._

**Reporting to**:Clinic Leader**:
**Responsibilities**:
**Reception**:

- Greet incoming patients or physicians, as per script.
- Obtain required patient identification, documentation, and history following guidelines.
- Ensure patients have followed correct preparation for their exam.
- Ensure inquiries are answered or referred to the appropriate person.
- Assist patients that require help in mobility.
- Maintain a clean and tidy reception area as per infection prevention and control guidelines.
- Schedule patients in a timely and efficient manner, ensuring to adhere to standardization protocols. Ensure urgent patients are seen on a priority basis. If the clinic does not offer the requested procedure, assist the physician or patient in locating a procedure time at another MHC clinic.
- Assist Clinic Leader with report turnaround and private pay documentation.

**Patient Flow**:

- Assist technologist in preparing patients for diagnostic testing, including but not limited to changing, guiding, assisting in mobility, cleaning etc.
- Perform ECGs, Holter hookup, blood pressure, take vitals, collect basic information from patients etc., if trained to do so.
- Work alongside and assist physicians, as required, to ensure their practice runs smoothly and efficiently, including but not limited to locating reports, scheduling appointments, coordinating schedules, biopsies, etc.
- Assist with workflow of the clinic.

**Documentation**:

- Ensure all documentation and requests are received by the ordering physician and billing party in a timely manner. Patient confidentiality is mandatory.
- Maintain accurate patient records and filing systems (in accordance with Company and Ministry of Health requirements).

**Equipment Operations & Maintenance**:

- Operate specific office equipment related to secretarial duties (i.e. computer, computerized telephone, photocopier, fax machine, etc.).
- Observe and report all malfunctions in office equipment.
- Follow manufacturer's guidelines for operation, maintenance and minor troubleshooting.
- Maintain all required logbooks for infection prevention and control protocols.

**Reporting**:

- Ensure patient reports are delivered, distributed, and faxed expediently, where app