Office Administrative Assistant

**Bring your administrative experience to work at Fix Auto in a fast-paced environment**

The Office Administrative Assistant will be required to perform an array of administrative duties including secretarial and receptionist duties. Additional responsibilities include reconciling bank statements, taking minutes during meetings and scheduling appointments for all departmental managers. The Administrative Assistant is also accountable for drafting, reviewing and editing time-sensitive correspondence sent by the management team. Other duties, relevant to the position, shall be assigned as required.

**Job Duties**
- Opening and closing of the office
- Opening and distribution of the mail to the person (s) concerned
- Taking messages
- Receive and distribute faxes
- Order supplies and food (hygienic supplies, office supplies, ink and meals, meetings and / or training)
- Management of the calendar of the conference rooms
- Preparation of conference rooms before and after events / meetings / conferences (preparation of desks and screens, preparation of snacks or dinners in case of group meetings, among others)
- Make sure the kitchen is clean (empty the dishwasher, cleaning the tables, etc.)
- Be in charge of the recycling bin (make sure to put it on the road and bring it back)
- Order coffee, milk, cream and other components when needed
- Ensure all operations for the addition or withdrawal of a franchisee in the national network including the credit check
- Make equipment repair calls as needed
- Provide administrative support to franchisees and office employees
- Collect and compile franchisees' sales figures for the previous month.
- Make sure to keep the inventory up to date (promo items in stock of the Boutique - 2x per year)
- Update the employees' telephone directory of all regional business centers
- Update the 1-800-infofix tug file and share it with the call center
- Regularly update the internal telephone system (time, names / extension numbers, Auto Dial, etc.)
- Manage keys and access codes upon arrival or departure of employees
- Coordinate the management of the building with regard to housekeeping, repairs, snow removal and other subcontractors
- Act as a point of contact for the Director of Supplier Relations
- Take care of the office decoration at birthdays or parties
- Other related tasks as assigned

**Preferred Qualifications**:

- High School Diploma required.
- 5-7 years' experience in an Administrative role preferred.
- Knowledge of office procedures and practices.
- Keen attention to details.
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
- Proven organizational and time management skills.
- Interacts with employees, various management levels, able to build and maintain lasting relationships with corporate departments, key business partners, and customers.
- Strong problem identification and problem resolution skills.
- Ability to effectively communicate both verbally and in writing.
- Ability to coordinate and organize meetings, exhibits, and other events.

**What's in it for me?**

You will join a young, dynamic and highly motivated team in a flexible and constantly evolving work environment. If projects stimulate you, you will be served Fix Network offers competitive salary packages, an incredible work environment, and career advancement opportunities.

Fix Network is the world's fastest growing automotive aftermarket service provider with over 2,000 shops in 21 countries. The Fix Network family of brands includes Fix Auto, ProColor Collision, NOVUS Glass, SRP and Speedy Auto Service. And we're just getting started As we expand our business footprint around the world, we are always looking for dynamic people to keep Fix Network in a leadership position. This is an exciting time for Fix Network, and we need highly adaptable people to be part of our incredible team.