Administrative Support

1 week ago

Dartmouth, Canada Halifax Regional Municipality Full time

**Job Posting**

The Administrative Support is responsible for the provision of administrative duties, including administrative asset management and procurement responsibilities, with a strong focus on customer service. This position requires a team player with technical, organizational and communication skills.

**DUTIES AND RESPONSIBILITIES**:

- Provides clerical and administrative support by reviewing, responding to and directing inquiries, arranging appointments and preparing correspondence for the Logistics Division.
- Maintains filing system and performs general office duties.
- Maintains inventory tracking system for equipment, supplies and clothing.
- Maintains records and reports for equipment testing and maintenance requirements.
- Assists with coordination of maintenance and repair of firefighting equipment.
- Assists with scheduling and tracking of maintenance requests for HRFE buildings.
- Monitors HRFE equipment/clothing contract expiry dates.
- Generates reports to track work order processes.
- Processes and tracks career staff and volunteer clothing requests/issuance through FDM.
- Provides research information for preparation of tenders and assists divisional staff and HRM Procurement specialists during tender process.
- Verifies all purchase requisitions for quality assurance (proper data, signing authority, budget, etc.) and processes purchasing requisitions through SAP.
- Other related duties as assigned.

**QUALIFICATIONS**
**Education and Experience**:

- Grade 12 plus a two (2) year diploma in Business Administration from a recognized educational institute.
- Minimum two (2) years’ related experience in an administrative position.
- ** Technical / Job Specific Knowledge and Abilities**:

- Proficient in the use of HRM computer related software (Word, Excel, PowerPoint, and Outlook).
- Knowledge of Fire Department Records Management System (FDM) would be an asset.
- Knowledge of Halifax Regional Fire & Emergency organizational structure and culture would be an asset.
- Ability to take direction, work independently and coordinate with others.
- Strong customer service and communication skills.
- Ability to maintain a high degree of confidentiality at all times.

**Security Clearance Requirements**:Applicants may be required to complete an employment security screening check.

**Please note**:
**COMPETENCIES**: Communication, Customer Service, Organizational Awareness, Organization & Planning, Teamwork & Cooperation, Valuing Diversity, Values & Ethics

**WORK STATUS**: Permanent, full-time

**HOURS OF WORK**:Monday to Friday, 8:30 a.m. to 4:30 p.m., 35 hours per week
- ** SALARY**: Level 4 on the NSGEU 222 scale, $27.58 per hour

**WORK LOCATION**:43 Borden Ave, Dartmouth, NS

**CLOSING DATE**: Applications will be received up to 11:59pm on September 17, 2024

During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

(position # 72285879)

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