Administrative Support Specialist

2 weeks ago

Dartmouth, Canada MacArthur's Quality Flowers & Plants Full time

**Job Summary**

**KEY RESPONSIBLITIES**:

- Order Management: Enter and maintain customer orders with precision using advanced Excel skills.
- Invoicing: Process invoices efficiently with Great Plains software.
- Account Statements: Prepare and send customer account statements.
- Label Printing: Print accurate and detailed labels for production needs.
- Inventory Management: Track and manage office supplies to ensure smooth daily operations.
- Customer Interaction: Communicate professionally and helpfully with wholesale customers when needed.
- Digital Efficiency: Support initiatives to optimize workflows using digital tools and programs.
- Debit Machine Operations: Process customer payments using a debit machine.
- Phone support
- Answering customer inquiries

**QUALIFICATIONS**:

- Education/Experience: Minimum of 3 years of administrative experience, or a diploma/relevant experience in a similar role.
- Wholesale Experience: Previous experience in wholesale operations is an asset.
- Technical Skills: Superior Excel skills and high proficiency with Microsoft 365/Sharepoint.
- Experience with Great Planes
- Detail-Oriented & Organized: A multitasker who excels in a fast-paced environment.
- Customer-Focused: Strong communication and interpersonal skills to support wholesale customers.
- Good verbal communication skills to maintain open dialogue with supervisors, and fellow colleagues
- Reliable, punctual and ability to work to timelines & deadlines
- Positive, professional and approachable demeanor
- Digital / Software experience

Why Join MacArthur’s Flowers?
- Inclusive Workplace: We’re committed to fostering equity, diversity, and inclusion in everything we do.
- Professional Growth: Work with a supportive team and expand your skills in digital efficiency and process improvement.
- Collaborative Culture: Join a family-oriented team that values hard work, creativity, and fun.

At MacArthur’s Flowers, we believe our people are what make us bloom. Join us and grow your career in a welcoming and supportive environment.

Pay: $18.00-$20.00 per hour

Expected hours: 37.5 - 40 per week

**Benefits**:

- Automobile allowance
- Casual dress
- Commuter benefits
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 2 years (required)
- Wholesale Administrative: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2024-12-08
Expected start date: 2024-12-12

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