Administrative Assistant

**ADMINISTRATIVE ASSISTANT - BILINGUAL**

**Temporary Full-time**

**Contract Ending July 4, 2025**

**Union**

**$26.87 - $31.13/hour**

**Job Posting #1800**
- Sudbury is a medium-sized city known for its serenity and an astonishing amount of nearby lakes, hiking trails, and outdoor activities, while still enjoying a significant variety of the amenities large cities offer, including various restaurants, entertainment, and cultural diversity._
- Compass is a non-profit agency. At Compass, we are a culture of caring, learning and purpose. We believe in investing in our people and providing our employees with many opportunities for growth, development and learning. We are working together to create paths with children, youth and families to reach their full potential. We believe in making a positive impact on the lives of others, by genuinely caring about individuals and our community. Our guiding principles shape how we work with our clients, one another, and our partners._

Reporting to the Operations and Privacy Manager, this position will provide administrative support and organizational services to Compass.

**DUTIES**:
Provide receptionist duties including:

- Office interactions with visitors, greeting and directing guests, answering and directing phone calls
- Order office supplies and maintain inventory
- Operate and maintain office machinery
- Schedule meetings, book meeting rooms, coordinate catering requirements
- Maintain manual and computerized filing system
- Responsible for data entry, ensuring integrity of client data and demographic information
- Maintain confidentiality and accuracy of client data and records
- Maintain appropriate files for use by staff and maintain files according to Compass Policies and Procedures
- Prepare agendas and take detailed minutes for Administrative Assistant team meetings or as needed
- Responsible for staff training registrations
- Arrange travel and reservations
- Assist in the preparation of regularly scheduled reports
- Submit and reconcile expense reports, petty cash vouchers, reconciliation forms, credit card statements and expense forms
- Coordinate and provide support for special projects

**QUALIFICATIONS**:

- Successful completion of an Administrative Assistant Ontario College Diploma or equivalent
- 3-5 years of progressively responsible administrative experience
- Ability to deal with the public and peers in a respectful, mature and cooperative manner
- Ability to work flexible hours
- Ability to organize work effectively to meet deadlines and work with mínimal supervision
- Possesses strong verbal and written communication in both English and French is required
- Possession of a valid Ontario driver's licence and availability of an automobile in good working condition
- Provide a satisfactory Police Vulnerable Sector Check

**Successful applicants will be required to provide**:

- Proof of eligibility to work in Canada
- A valid Ontario driver’s license and use of a reliable motor vehicle; insurability on vehicle as per policy
- Clear Criminal Record Check, including Vulnerable Sector Search

**Benefits include**:

- Healthcare of Ontario Pension Plan (HOOPP)
- Paid float days
- On-site parking (paid by employer)

**We offer one of Canada's best pension plans**

We are proud to participate in the Healthcare of Ontario Pension Plan (HOOPP), offering our valued employees the security and peace of mind that comes with a defined benefit pension plan. We understand the importance of financial well-being and believe that a strong pension, like HOOPP, recognizes our employees and provides a stable foundation for their future as part of the overall compensation package. Join us and start building a future you can look forward to.

**Application Process**

Compass is committed to fostering a diverse, equitable, inclusive and anti-racist workplace culture where all employees are valued, respected, and empowered to contribute their unique perspectives and talents. We recognize that diversity and inclusion are essential to our success and are committed to creating an environment where everyone thrives and is protected from harm.

We thank all applicants however only those selected for an interview will be contacted.

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Pay: $26.87-$31.13 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- Company pension
- On-site parking

Schedule:

- Evening shift
- Monday to Friday
- No weekends

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: In person

Application deadline: 2024-11-17