Administrative Assistant

1 month ago

Greater Sudbury, Canada TESC Contracting Company Ltd Full time

**Primary Responsibilities & Duties**:

- Build good working relationships with the project team to ensure timely, accurate flow of cost related information.
- Enter all Purchase Order Requisitions (P.O.R) into Labour, Equipment and Material (L.E.M) Log with accuracy, on a daily basis.
- Perform accurate and timely collection, entry and verification of timesheets and reconciliation in payroll system.
- Prepare, compile and sort documents for data entry.
- Assist with compiling data and documents for project billings as required and under the direction of the Services Manager.
- Perform general clerical duties including but not limited to; photocopying, faxing, scanning, mailing, and filing.
- Liaise with Accounts Payable & Receivable.
- Assist with onboarding of new hires.
- Submit hiring forms to the Payroll Administrator.
- Assist supervisors with daily communication and transfer of information.
- Attend and take minutes at progress meetings.
- Other duties as required.

**Job Specifications**:

- College diploma or business training.
- Minimum three years’ experience in an administrative position.
- Minimum one year experience in the construction field.
- Experience in business writing, drafting correspondence, minute taking, reports etc.
- Excellent time management and organizational skills.
- Excellent oral and written communication skills.
- Excellent customer service skills, both internally and externally.
- Demonstrated ability to multitask and prioritize daily activities in a fast-paced environment in order to meet deadlines.
- Ability to work independently with mínimal direction.
- Ability to work on project site with varying rotation schedules.
- Valid driver’s license and reliable transportation.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 3 years (preferred)
- Construction: 1 year (preferred)

Work Location: In person

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