Administrative Assistant

5 days ago

Greater Sudbury, Canada Sudbury Real Estate Board Full time

**Duties & Tasks**:

- Answering and directing incoming telephone calls.
- Input MLS® data, changes, sales, and cancellations for all board load listings submitted, ensuring that the correct information is reported.
- Responsible for Interboard Listings, ensuring all related documentation is attached before input.
- Completing and communicating return notifications for errors on all Board load MLS® Listings, changes, sales, and cancellations.
- Providing information on membership fees, policies, processes, benefits, products, and services.
- Open and distribute regular andelectronic incoming mail and other material, coordinating information flow.
- Responsible for setting up Zoom meetings for all committee meetings.
- Responsible for distribution and permanent filing of committee minutes and correspondence.
- Member support on issues (technology, rules and regulations, bylaws) etc.
- Preparation of Board Room for all meetings, including set up (if necessary), and subsequent clean up.
- Assisting with social events such as golf tournaments, Christmas parties, children’s Christmas party etc.
- Assisting with ameetings such as Annual General Meetings, Special General Meetings etc
- General office duties, including filing, sorting, office supply inventory, and distributing mail.
- Assist fellow co-workers with workloads. Cross-trained on duties to pitch in during vacations etc.
- Other tasks and duties as assigned by the Chief Executive Officer

Skills & Qualifications
- Proficiency with Microsoft Word, PowerPoint, Outlook etc.
- Accuracy, and attention to detail are priorities.
- Experience with MailChimp, Quickbooks an asset
- Communication skills - this job involves talking to customers or clients, liaising with team members, and answering phone calls, so excellent communication skills are vital
- Database management - administrative support employees update spreadsheets and maintain databases, so they need a good understanding of programs like Microsoft Excel
- Organizational skills - administrative support employees must be incredibly organized, implementing efficient filing systems and ensuring that all important documents can be found easily and quickly.
- Time management - administrative support workers manage their time effectively and easily prioritize tasks, all while managing the time of senior staff through the calendar and schedule management.

**Salary**: $18.00-$20.00 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Employee assistance program
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Ability to Commute:

- Greater Sudbury, ON P3C 1V3 (required)

Work Location: In person

  • Administrative Assistant

    2 weeks ago

    Greater Sudbury, Canada Palladino Honda Full time

    Palladino Honda is hiring a full time Administrative Assistant. **What is it?** Administrative Assistants are the first point of contact for customers coming in to our business and serves visitors by greeting, welcoming, and directing them appropriately. Experts in Customer Service, they are key in communicating to company personnel of visitor arrival....

  • Administrative Assistant

    1 day ago

    Greater Sudbury, Canada Dr. Clean Full time

    **HIRING**: Are you an upbeat people-person, with a knack for multi-tasking? Are you interested in organization, coordination and administrative success? Dr. Clean Inc. is looking for full-time Administrative Assistant to join our growing team. **Who we need**: We need an individual that can - **Present professionally and cordially** to clients, employees,...

  • Administrative Assistant

    2 weeks ago

    Greater Sudbury, Canada DMC Mining Services Full time

    DMC Mining Services is a leading provider of mining services and solutions. As one of North America’s premier underground contractors for over 38 years, our comprehensive list of mining services ranges from shaft sinking and raise boring to full mine development and operation. Our core values: Zero Harm, Teamwork, Results Driven, Courage and...

  • Administrative Assistant

    7 days ago

    Greater Sudbury, Canada Red Oak Villa LP Full time

    Red Oak Villa is currently seeking a Full-Time Administrative Assistant to join it's Senior Leadership Team. This individual must be highly motivated, able to work in a busy environment and have an affinity with working with seniors. **Reports to**:Administrator **Qualifications**: - Administrative or Executive Assistant Certificate, Office or Business...

  • Administrative Assistant

    2 weeks ago

    Greater Sudbury, Canada TESC Contracting Company Ltd Full time

    **Responsibilities & Duties**: - Build good working relationships with the project team to ensure timely, accurate flow of cost related information. - Assist with Labour, Equipment and Material (L.E.M.) creation and pricing by collecting, organizing, and entering data related to labour, equipment, and material costs, collaborating with project managers to...

  • Administrative Assistant

    2 weeks ago

    Greater Sudbury, Canada Dr. Clean Full time

    Job description Are you an upbeat people-person, with a knack for multi-tasking? Are you interested in organization, coordination and administrative success? Dr. Clean Inc. is looking for full-time Administrative Assistant to join our growing team. **Who we need**: We need an individual that can - **Present professionally and cordially** to clients,...

  • Administrative Assistant

    1 week ago

    Greater Sudbury, Canada Faiella Financial Group Full time

    We are a growing financial services firm dedicated to helping individuals and families achieve their financial goals. Our team prides itself on delivering high-quality service in a professional yet welcoming environment. We are looking for a highly organized Administrative Assistant to support our team. **Key Responsibilities**: - **Document Management**:...

  • Administrative Assistant

    2 weeks ago

    Greater Sudbury, Canada NOSM University Full time

    Reporting to the Director, Learner Support Services, the Administrative Assistant, Learner Support Services (LSS) provides administrative assistance to the Learner Support Services unit. The Administrative Assistant also assists learners with their needs and inquiries, redirecting them to appropriate staff as necessary. This position is covered by the Terms...

  • Administrative Assistant

    7 days ago

    Greater Sudbury, Canada Dr. Clean Full time

    'Job description Are you an upbeat people-person, with a knack for multi-tasking? Are you interested in organization, coordination and administrative success? Dr. Clean Inc. is looking for full-time Administration/Accounting Clerk to join our growing team. **Who we need**: We need an individual that can - **Present professionally and cordially** to...

  • Administrative Assistant

    3 days ago

    Greater Sudbury, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...