Administrative Coordinator

**Req ID**:168426**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Bethune Building - QEII**
**Department**:DOM Dept of Med Admin AFP**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:21-Nov-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
The Department of Medicine is a clinical academic department within Nova Scotia Health and Dalhousie University. Our mission is: Together we advance excellence in patient care by fostering excellence in research and education. More information about the Department can be found at dom.medicine.dal.ca

We are seeking a well-organized, self-directed individual with excellent communication skills for the position of Administrative Coordinator. The Administrative Coordinator is responsible to perform numerous complex and confidential assignments related to the Director Administration and Chief Financial Officer’s portfolios. Working closely with the central office operations team, and several committee chairs, the Administrative Coordinator is responsible for providing comprehensive coordination and support for departmental activities including committee work, planning and coordination of departmental events, support for divisional surveys and searches and the promotions process and other project support as required. This is a dynamic, fast paced environment with a wide variety of work.

**This is a Hybrid Work position, and is eligible for work-from-home and office status.**

**About You**:
We would love to hear from you if you have the following:

- Undergraduate degree or diploma from a recognized university or college and 3-5 years’ experience in an administrative role. An acceptable combination of education, training and experience may be considered in lieu of a formal post-secondary qualification
- International Association of Administrative Professionals (IAAP) certification is an asset
- Minimum of 3-5 years’ of progressively responsible experience, providing administrative support and office coordination at the executive level required, preferably within healthcare
- Event planning and coordination experience required
- Extensive committee support and minute taking experience required
- Reviews and responds to all incoming correspondence and inquiries, bringing attention to issues of particular relevance or urgency
- Thorough knowledge of all aspects of the department, its policies and procedures, as well a general knowledge of institutional policies and procedures, healthcare legislation, collective agreements and other portfolio's services provided within Nova Scotia Health
- The incumbent maintains an awareness of internal and external issues that may impact the department/organization
- Well-developed abilities and skills in all facets of modern office practices and technology and with information and meeting technologies
- Proficiency using MS Office and Adobe;
- Works effectively during periods of high activity
- Excellent communication, interpersonal, prioritizing and organizational skills
- Competencies in other languages an asset, French preferred

** A skills test may be conducted for this position

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:
Permanent, Full-Time / 100% FTE / 75 Hours Bi-weekly

**Compensation and Incentives**:
$27.02 - $31.68 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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