Administrative Assistant

1 week ago

Vankleek Hill, Canada Silverson Human Resources Full time

The Administrative Assistant will be required to perform an array of administrative duties including secretarial and receptionist duties. Additional responsibilities include taking minutes during Health and Safety meetings and scheduling appointments for all departmental managers. The Administrative Assistant is also accountable for drafting, reviewing and editing time-sensitive correspondence sent by the management team. Other duties, relevant to the position, shall be assigned as required.

**Job Duties**
- Provide administrative support to all departmental members.
- Perform bookkeeping functions (Accounts Payable and Accounts Receivable).
- Complete and review all expense reports, invoices, and other relevant monetary documents.
- Research and resolve invoice discrepancies and issues
- Correspond with vendors and respond to inquiries
- Assist with month-end closing
- Review and prepare all documents, reports, and other correspondence materials for the management team.
- Oversee imports and exports of goods
- Coordinate departmental office activities.
- Review, evaluate and distribute all incoming and outgoing mail.
- Take and transcribe dictation notes and meeting minutes.
- Maintain a high level of confidentiality in all interactions.
- Assist with report and presentation preparation.
- Health and Safety Administration
- Maintain and monitor office supply inventory levels and place orders as required.
- Other duties, relevant to the position, shall be assigned as required.

**Requirements**:

- Secondary School Diploma required.
- Business Administration degree, bookkeeping or diploma an asset.
- Minimum 2years' experience as an Administrative Assistant, or relevant role, considered an asset.
- Proficient in English and basic knowledge of French
- Proficient use of various office-based software including Microsoft Office
- Friendly, outgoing, and excellent customer service skills
- Ability to work independently, as well as on a team

**Work Conditions**
- Busy office setting.
- Manual dexterity required to use desktop computer and peripherals.
- Interacts with public
- Sitting for long periods.
- Repetitive work.
- Overtime may be required.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- On-site parking
- Paid time off
- Store discount
- Tuition reimbursement
- Work from home

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Vankleek Hill, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person

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