Administrative Assistant

6 days ago

Vankleek Hill, Ontario, Canada H&I Enterprises (Vankleek) Ltd Full time

Job Title: Administrative Assistant

Work Location: Herb's Travel Plaza – 21160 Service Road, Vankleek Hill, ON K0B 1R0

Position Type: Full-time

Schedule: Monday to Friday, between 8 a.m. and 4 p.m. (stable daytime hours)

Job Description

We are seeking a versatile Administrative Assistant to work directly with owners in a warm, family-oriented, and dynamic environment. In this role, you will support management on a daily basis by contributing to the organization, coordination, and smooth operation of activities.

Daily Operations Support

  • Manage emails, general communications, and prepare various documents.
  • Carry out delegated tasks (administrative, practical, or communication-related).
  • Perform administrative tasks related to the impound service.
  • Coordinate with employees as needed.

Social Media Visibility

  • Contribute to the company's online presence by planning and publishing simple content on social media.
  • Help maintain a positive brand image across social platforms.

Health and Safety (H&S)

  • Plan and prepare Health and Safety meetings.
  • Conduct monthly inventories and place orders for first aid kits.
  • Document and follow up on internal incidents.

Who We Are Looking For

We are seeking someone reliable, organized, and detail-oriented who enjoys teamwork. This person brings a calm presence, strong practical sense, and professional communication skills. They are motivated by challenges and fully committed to achieving established goals.

In summary, we are looking for someone who is:

  • Organized, calm, and structured
  • Logical, reliable, and exercises good judgment
  • Able to anticipate needs and take initiative
  • Professional, discreet, and respectful

Qualifications

  • Bilingual French/English – spoken and written
  • Comfortable with technology, social media, and quick learning
  • Proficient with Microsoft 365 (Word, Excel, Outlook, Loop, Planner, Teams, OneNote)
  • Comfortable using AI tools (an asset)

Compensation and Benefits

Compensation

Starting wage is $22/hour, with potential adjustments based on demonstrated skills and job performance. A salary review is planned after the onboarding period, followed by annual performance-based increases. Vacation is provided as a 4% vacation pay included in each paycheck.

Benefits

  • In-store discounts at all times
  • Restaurant discounts during work shifts
  • Group insurance benefits
  • Stable daytime schedule, Monday to Friday
  • Statutory holidays and festive days off
  • Warm, family-oriented work environment

Why Join Our Team

This position offers a unique opportunity to work closely with the owners in a relationship built on trust and communication. You will play a key role in operational efficiency, day-to-day organization, and achieving company goals.

We believe in each person's potential. Depending on your strengths and commitment, you will have the opportunity to develop new skills, take on increased responsibilities, and grow within the company.

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