Administrative Assistant

6 days ago

Richmond Hill, Canada Brown & Beattie Ltd. Full time

Brown & Beattie Ltd. is a fast-paced Building Science Engineering firm that specializes in building restoration and improvement. Brown & Beattie Ltd. is located in Richmond Hill, Ontario and is currently offering a position for an Administrative Assistant. The position starts immediately and will be for a period of 4 months, with the opportunity to become a full-time position. This position is anticipated to require 40 hours per week. Ideally, this role is suited to a current student or recent graduate looking to get experience in administration and marketing, and who is open to learning in many areas of our business. The Administrative Assistant will be responsible for a variety of tasks for the Engineers, the Office Manager, and the Construction Administration Manager. These tasks will require high attention to detail, quality, accuracy and prioritization of work in a team setting.

Primary responsibilities include:

- Reception - meet and greet clients, couriers, contractors.
- Manage calls, proposal requests, prepare daily couriers.
- Respond to general inquiries and information requests from clients.
- Prepare proposals, documents for Management and Engineers using Word and Excel.
- Perform clerical duties such as open, sort, and route incoming mail; maintain an inventory of office supplies; general filing and file maintenance, as required.
- Assist with Social Media postings on company accounts including Facebook, Instagram, Twitter and LinkedIn.
- Provide support for administrative staff as required.
- Perform other general office duties as required.
- Post-secondary education in Office, Business Administration, Marketing, or Human Resources is preferred.
- Exhibits excellent time management and organizational skills.
- Practices excellent spoken and written communication and interpersonal skills in English. Other languages not required though may be an asset.
- Must be poised, professional and thorough.
- Have the ability to work under pressure and experience managing customer requests.
- Proven proficiency with Microsoft Office products including Outlook, Excel, Word, PowerPoint, and Access.

Please send your resume and references. We thank everyone who applies, however only qualified applicants will be contacted.

**Salary**: From $17.00 per hour

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Richmond Hill, ON L4C9Y6: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (required)

**Experience**:

- Administrative: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

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