Administrative Assistant

The District Municipality of Muskoka is currently recruiting for a

Administrative Assistant

**Posting Date**: Wednesday, January 22, 2025
**Starting Rate**: $62,016 annually
**Salary Range**: $62,016 - $72,550 annually
**Hours of Work**: 37.5 hours per week
**Classification**: Non-union
**Status**: Permanent full-time

**The District**:
Muskoka is a great place to live and play, and the District is a four-season municipality passionate about
protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and
build your career amongst other ambitious leaders and innovators. We offer a competitive compensation
package and are committed to promoting diversity, accessibility and inclusion. **It’s what we do**

**The Opportunity**:
The Administrative Assistant provides coordination and confidential administrative support to department
Commissioner and other departmental leaders. This role manages schedules, coordinates meetings and
events, prepares detailed reports and correspondence, and handles sensitive information with discretion.
Additionally, the Administrative Assistant acts as a liaison between various departments, elected officials, and
the public, facilitating smooth interactions and addressing inquiries.

**What you will do**:

- Provide administrative support to departmental leaders, including confidential correspondence and reports,

briefing notes, scheduling, travel and meeting arrangements, report review and editing.
- Act as the primary point of contact for internal and external communications, handling inquiries and

directing them to appropriate personnel.
- Communicate and act as a liaison with other departments, members of Council or other committees, area

municipalities, provincial and federal ministries, and other related organizations, and members of the
public.
- Research, compile data, and initiate preliminary Committee and Council reports, correspondence, policies

and procedures for the department Commissioner and other departmental leaders.
- Proofread and edit reports, correspondence, and presentations to ensure accuracy and adherence to

municipal policies, procedures, and standards.
- As part of District Council governance, prepare, review, distribute and coordinate meeting agendas and

minutes including meetings of the relevant Standing Committees, special purpose committees,
departmental meetings, and meetings with the Area Municipalities.
- On behalf of departmental leadership, arrange meetings with internal teams, external stakeholders and

partners, and staff of other levels of government.
- Support the Commissioner and other department leaders with coordination of off-site meetings, agencies

/board meetings, and/or departmental meetings, which could include coordinating venues, presentations
and speakers, compiling feedback, and following up on action items.
- Act as the departmental Records Coordinator to develop and maintain departmental record keeping

systems including electronic files, scanning, records retention, financial, personnel and other confidential
files. Provide direction to divisions as required for divisional record keeping.
- Assist in coordination and implementation of departmental administration projects and initiatives, such as

annual budget preparation, staff/committee meetings, department specific taskforces and planning tables.
- Review operating practices / procedures to identify opportunities for improvements in workflow.
- Participate in corporate special projects and events, such as development of strategic priorities, media

events, ministry delegations, conferences, and workshops.
- Assist in the development and maintenance of the District’s internal and external websites.

**What you will need**:

- Graduation from a three-year community college program in office/ business administration or related field
- Minimum four (4) years progressively responsible related experience, preferably in a municipal

environment
- Exceptional interpersonal / customer service skills, including tact, diplomacy, and confidentiality.
- Superior organizational skills and a demonstrated high level of accuracy, speed, and attention to detail.
- Advanced technological proficiency and highly developed written and oral communication skills.
- Ability to deal effectively and diplomatically with the public, community partners, staff, senior officials and

municipal, provincial and federal politicians.

**What we are offering**:
The District is proud to offer the following benefits with this job:

- Health benefits
- Paid vacation
- Paid leaves
- OMERS pension
- Work-life flexibility
- Perks and discounts
- Wellness programs
- Fostering and fun environment
- Professional development and education opportunities
- Pay range progression based on length of time in the job and satisfactory performance

**The Next Step**
If you have the necessary skills, experience and qualifications, and can support our vision and values (RISE: