Human Resources Administrative Assistant

**ROLE**
- Provide onsite administrative support to the HR Department, including calendar management, meeting coordination, and documentation
- Maintain accurate employee records by entering and updating data in the HRIS, including benefits and pension enrollments
- Conduct quarterly benefit billing audits to ensure data accuracy and compliance
- Support the onboarding process by processing new hires, coordinating onboarding activities, and assisting new hires
- Assist with payroll preparation by accurately recording employee hours and ensuring timely processing
- Manage electronic and paper filing systems, ensuring confidentiality and accessibility of HR documents
- Provide direct administrative support to the HR Director, including scheduling, correspondence, and handling inquiries
- Prepare HR reports, union seniority lists, and employee communications using HRIS tools and mail merges
- Performs other duties as required

**EDUCATION, EXPERIENCE & QUALIFICATIONS**
- Post secondary diploma/degree/certificate in office administration or related field required
- 1-2 years related administrative experience in an office environment
- Experience with Outlook, Excel, Word, PowerPoint including developing spreadsheets, mail merges, etc.
- Familiar with MS Teams, Zoom, etc.
- Detail-oriented, able to exercise independent judgement, with strong problem-solving skills

**ADDITIONAL PERKS AT MAHC**
- Extended health benefits (Permanent Full-Time only)
- Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
- Collaborative and supportive team environment

**ADDITIONAL INFORMATION**

**Location**:Multi-Site, working on site at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. Applicants must reside within 125km of one of our hospital campuses or be willing to relocate prior to starting. *Exceptions will be considered on a case-by-case basis

**Hours of Work**: Regular hours of work are 8:00 am - 4:00 pm. Shifts and hours may change according to departmental requirements per the collective agreement.

**Recruitment Process**
- If you are viewing this job posting on a website other than mahc.ca/careers, you may not be viewing the most up-to-date information. To see other opportunities or to view the most up-to-date version of this job posting, including rate of pay, please visit mahc.ca/careers._

We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.

**Conditions of employment for external hires includes;**
- Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
- Legal entitlement to work in Canada
- Satisfactory Criminal Record & Judicial Matters Check/Satisfactory Criminal Record and Vulnerable Sector Check

**Our organization**: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

**Accommodation** will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled

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