Administrative Assistant

24 hours ago

Bracebridge, Canada Muskoka Algonquin Healthcare Full time

**ROLE**
- Provide administrative support to the Human Resources Department including preparing agendas, taking meeting minutes, and generating meeting requests
- Collect and input employee data into the HRIS, including enrolling new employees in benefits and pension plan platforms
- Assist with preparing payroll entries by accurately inputting employee hours and ensuring timely processing of payroll data
- Maintain paper and electronic files including filing and retrieving documents
- Assist with completion and distribution of confidential employee correspondence
- Prepare HR related reports as required
- Support with new hire orientation for employees as required
- Performs other duties as required

**EDUCATION, EXPERIENCE & QUALIFICATIONS**
- Post secondary in office administration or related field required
- 1-2 years related administrative experience in an office environment
- Experience with Outlook, Excel, Word, PowerPoint including developing spreadsheets, mail merges, etc.
- Familiar with MS Teams, Zoom, etc.
- Detail-oriented, able to exercise independent judgement, with strong problem-solving skills

**ADDITIONAL PERKS AT MAHC**
- Extended health benefits (Permanent Full-Time only)
- Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
- Collaborative and supportive team environment

**Recruitment Process**

We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.

**ADDITIONAL INFORMATION**

**Location**:Multi-Site, working on-site at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville.

**Department**:Human Resources

**Hours of Work**: Currently Monday - Friday 8:00 am - 4:00 pm. Shifts and hours may change according to departmental requirements per the organizational needs.

**Conditions of employment for external hires includes;**
- Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
- Legal entitlement to work in Canada
- Satisfactory Criminal Record & Judicial Matters Check

**Our organization**: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

**Accommodation** will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled.

**Looking for Housing?**

Check out Housing for Healthcare for rentals in Muskoka

  • Administrator Assistant

    2 weeks ago

    Bracebridge, Canada ServiceMaster Restore of Muskoka and Parry Sound Full time

    Job Summary: _**We are seeking a detail-oriented Administrator Assistant to join our team**_ _**to fill a maternity leave.**_ - Maintain office organization and efficiency and ordering of supplies. Utilize computerized in house systems for data management - Support administrative staff in daily tasks - Handle phone calls with professionalism and proper...

  • Administrative Assistant

    5 days ago

    Bracebridge, Canada North Star Home Vision Full time

    North Star Home Vision is a Fast growing General Contracting company located in Bracebridge, Ontario. We are currently seeking an outgoing, team player who is experienced with construction administration, design and bookkeeping duties. **Administrative Duties**: - Organize, maintain, process and update files, records, documents and certificates - Order...

  • Administrative Assistant

    1 week ago

    Bracebridge, Canada Royal LePage Lakes of Muskoka Realty Full time

    **Summary** At a Glance - Cordially greet clients and direct calls - Prioritize inbound inquiries and the corresponding action items - Accurately and expeditiously input property listing information - Accurately input and maintain property showing instructions - Consistently update and maintain digital file systems - Manage PDFs via scanning hardware and...

  • Dental Assistant/administrator

    1 week ago

    Bracebridge, Canada Cottage Country Dental Full time

    **We are growing!** **Come join our dynamic team at Cottage Country Dental. ** We are one of the highest rated practices in Muskoka and one of longest tenured. We are currently growing again and looking for a rock star that loves both worlds of assisting and dental administration. This position is a hybrid position working as an administrator and an...

  • Administrative Assistant

    24 hours ago

    Bracebridge, Canada Royal Bank of Canada Full time

    **Job Summary** **What is the Opportunity?** RBC Dominion Securities is a relationship-focused investment and wealth management firm that consistently ranks #1 in Canada. We are proud of our collaborative, supportive culture that enables success at every level and equips us to help our clients achieve their financial goals. The RBC Dominion Securities...

  • Bookkeeper / Administrative Assistant

    2 weeks ago

    Bracebridge, Ontario, Canada Muskoka Mornings Full time

    Part-Time In-Person Bookkeeper & Administrative AssistantLocation: Bracebridge, ONJob Type: Part-time (In-person only )About Us:We have 2-3 locally owned businesses based in Bracebridge seeking a reliable and detail-oriented in-person Bookkeeper with strong administrative skills. This role supports day-to-day financial operations and light office...

  • Administrative Assistant

    1 day ago

    Bracebridge, Canada Stan Darling Insurance Inc. Full time

    **About Us** We are a small but growing insurance brokerage with offices across Central Ontario, dedicated to providing exceptional service and trusted advice to our clients. Our team takes pride in being professional, approachable, and community minded. As our business continues to grow, we’re looking for an Administrative Assistant to join our...

  • Receptionist/administration

    2 weeks ago

    Bracebridge, Canada The Donnlyn Group Full time

    Overview: We are seeking a detail-oriented Receptionist/Administrative Assistant to join our team. This role involves providing exceptional customer support and performing various administrative tasks to ensure the smooth operation of our office. **Duties**: - Greet and assist visitors in a professional and friendly manner - Answer and direct phone calls...

  • Technology Services/mec Administrative Assistant

    7 days ago

    Bracebridge, Canada Trillium Lakelands District School Board Full time

    **Job title: Technology Services/MEC Administrative Assistant** **Location: Muskoka Education Centre** **Commencing: Effective Immediately** **Hours of work: 7 hours per day, 35 hours per week** **Rate of pay: Pay band 8 - $25.79 minimum to $27.74 maximum** **Who we are** Encompassing the municipalities of the City of Kawartha Lakes, Haliburton County,...

  • People Administrator

    7 days ago

    Bracebridge, Canada Muskoka Brewery Full time

    **JOB TITLE**: People Administration (Co-op 4-8 month term) **DEPARTMENT**:People & Culture Team** **Location**: Bracebridge **Job Type**: Full-Time/Contract **We are currently seeking a passionate People Administrator Co-op student to join our People team.** **RESPONSIBILITIES INCLUDE**: Under the supervision of the People & Safety Specialist and...