Administrative Assistant
4 weeks ago
OverviewThe Human Resources Administrative Assistant provides essential administrative support to the Human Resources Department, assisting with employee data management, benefits administration, onboarding, payroll coordination, reporting, and supporting the Director. The ideal candidate is organized, detail-oriented, and handles confidential and time-sensitive information with professionalism and discretion.ResponsibilitiesProvide onsite administrative support to the HR Department, including calendar management, meeting coordination, and documentationMaintain accurate employee records by entering and updating data in the HRIS, including benefits and pension enrollmentsConduct quarterly benefit billing audits to ensure data accuracy and complianceSupport the onboarding process by processing new hires, coordinating onboarding activities, and assisting new hiresAssist with payroll preparation by accurately recording employee hours and ensuring timely processingManage electronic and paper filing systems, ensuring confidentiality and accessibility of HR documentsProvide direct administrative support to the HR Director, including scheduling, correspondence, and handling inquiriesPrepare HR reports, union seniority lists, and employee communications using HRIS tools and mail mergesPerforms other duties as requiredEducation, Experience & QualificationsPost secondary diploma/degree/certificate in office administration or related field required1-2 years related administrative experience in an office environmentExperience with Outlook, Excel, Word, PowerPoint including developing spreadsheets, mail merges, etc.Familiar with MS Teams, Zoom, etc.Detail-oriented, able to exercise independent judgement, with strong problem-solving skillsAdditional PerksExtended health benefits (Permanent Full-Time only)Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)Collaborative and supportive team environmentAdditional InformationLocation: Multi-Site, working onsite at both the South Muskoka Memorial Hospital (SMMH) in Bracebridge and Huntsville District Memorial Hospital (HDMH) in Huntsville. Applicants must reside within 125km of one campus or be willing to relocate prior to starting. Exceptions considered case-by-case.Hours of Work: Regular hours are 8:00 am – 4:00 pm. Shifts and hours may change per the collective agreement.Recruitment Process: Submit your cover letter and resume together as a PDF or Word document to this posting by the closing date. Applicants must submit via this posting; email and paper submissions will not be accepted unless otherwise indicated.Conditions of employment for external hires: Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department; legal entitlement to work in Canada; satisfactory Criminal Record & Judicial Matters Check / Satisfactory Criminal Record and Vulnerable Sector Check.Our organization: MAHC is committed to an inclusive and barrier-free selection process and work environment. We encourage applicants from all equity-deserving groups, including Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise at the time of scheduling.Job FunctionAdministrative #J-18808-Ljbffr
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