Administrative Operations Coordinator

4 days ago

Mississauga, Canada Illumi Full time

We are seeking a detail-oriented and proactive Administrative Operations Coordinator to join our team. This role is crucial in ensuring smooth day-to-day operations through effective management of orders, gate monitoring, and administrative functions.

**Key Responsibilities**:

- **
Order Management**:

- Place and track orders with vendors and suppliers, ensuring timely delivery and accuracy.
- Monitor inventory levels and reorder supplies as needed.
- **
Gate Monitoring**:

- Oversee access control and gate monitoring to ensure the security of company premises.
- Manage visitor logs and coordinate access for authorized personnel.
- **
Receiving Orders**:

- Coordinate with receiving teams to ensure accurate and timely receipt of orders.
- Inspect deliveries for accuracy and report discrepancies or issues.
- **
Expense Management**:

- Maintain and update expense spreadsheets, tracking expenditures and reconciling accounts.
- Assist in budget preparation and financial reporting.
- **
Scheduling**:

- Coordinate and manage scheduling for meetings, appointments, and staff shifts.
- Ensure efficient use of resources and staff time.
- **
Labour Hours Tracking**:

- Monitor and record employee work hours, ensuring compliance with company policies and labor laws.
- Prepare and submit timesheets and payroll information.
- **
Administrative Support**:

- Provide general administrative support including filing, data entry, and office organization.
- Assist with special projects and other duties as assigned.

**Requirements**:
**Qualifications**:

- High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field preferred.
- Proven experience in an administrative or operations role.
- Strong organizational and multitasking skills with attention to detail.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and other relevant software.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Experience with expense management and scheduling software is a plus.

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