Administrative Coordinator

13 hours ago

Mississauga, Canada Leeli Holdings Full time

**Overview**

**Duties**
- Provide comprehensive administrative and executive support to the management in all daily management and operational matters.
- Maintain an organized filing system (both electronic and physical) for company documents, reports, and correspondence.
- Manage and monitor timelines and task lists for ongoing projects, ensuring deadlines and deliverables are met.
- Coordinate and schedule meetings, appointments, and travel arrangements for the Vice President and related executives.
- Ensure proper follow-up of management, technical, and weekly meetings, including preparing minutes, action lists, and follow-up reports.
- Act as a central point of contact between the Executive Team and internal/external stakeholders, ensuring smooth communication and information flow.
- Track outstanding items, reports, and approvals, and proactively notify and update the executive management team of key developments or pending issues.
- Draft, review, and proofread business correspondence including reports, letters, and internal memos.
- Support coordination of ongoing projects or files, maintain progress tracking logs, and update senior management as required.
- Handle confidential information with discretion and professionalism.
- Perform other related administrative or coordination duties as assigned by the Vice President.

**Requirements**:

- Minimum 5 years of experience in a similar executive support, coordination, or administrative role.
- Strong organizational skills with proven ability in document filing, timeline tracking, and task management.
- Excellent communication skills and attention to detail; proactive in following up and reporting to senior management.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask effectively and work in a fast-paced environment with mínimal supervision.
- Fluency in English required; Chinese (Cantonese and Mandarin) is considered a strong asset.
- Valid driver’s license.

**Job Types**: Full-time, Permanent

Work Location: In person

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