Leading Document Controller, for COWI in North America

6 days ago

Halifax, Canada COWI Full time


Leading Document Controller
North Vancouver, Edmonton, Toronto, or Halifax


Regular, Full-Time
Hybrid


 
Are you ready to join one of North America's global engineering consulting firms? Are you experienced in electronic document management systems (EDMS) and best practice document management processes, and motivated to make a tangible impact in the Architectural, Engineering, and Construction (AEC) industry? This role may be your next career milestone.


 
Shape the Future with Us


Become part of our global team of experts, committed to elevating document control management for complex design-build projects. As Leading Document Controller, you will oversee project document management processes, deliver improvements, train others, and ensure consistent quality across systems. You will be instrumental in implementing document control best practices, training team members, and establishing an environment of expertise. This is a unique opportunity to contribute directly to the growth of large-scale infrastructure projects and leave a lasting mark.


 
Your key responsibilities will be to:


 

  • Lead best practice document control management processes, setting standards for quality, security, and project consistency
  • Drive process improvements within document control, implementing effective solutions and enhancing workflows
  • Act as a subject matter expert in Document Management and the use of appropriate EDMS tools, providing training and mentoring document control staff across the North American region
  • Collaborate closely with project management and key stakeholders to integrate document control within broader project management systems
  • Oversee all incoming and outgoing project documentation, including correspondence, site instructions, change orders, and other project records
  • Support the document retrieval for the preparation of Changes/Claims towards/from client entities.


 


Your skills. Our team. Together we design the future.
The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.


 


On top of that, you will have:


 

  • A bachelor’s degree in business management, engineering, construction management, or a related field (asset, not required)
  • A minimum of 15 years of document management experience in the AEC industry, with a minimum of 3 years in a senior or leadership role
  • Expertise in the various electronic document management systems (EDMS), with a proven history of effectivel implementation, optimization, and support
  • Demonstrated leadership and mentorship abilities, with experience training and guiding staff in document management practices
  • Excellent communication skills, attention to detail, and a high level of organizational capability
  • Flexibility and a collaborative approach to changing project environments


 
A place to work and so much more


At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity - and sometimes even our courage - to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100% of our revenue come from activities that move our customers towards sustainability. 


 


We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home. 


 


With offices primarily located in the Nordic region, the UK, North America and India, we are currently more than 8,000 people who bring their expertise in engineering, architecture, energy and environment into play.
 
What we also offer:


Being part of the COWI community offers more than just a competitive salary. We take care of our people both professionally and personally.
 
Some of our benefits include:



Flexible working arrangement | Top-up parental and childbirth recovery leave | Fantastic close-knit team with a wealth of knowledge to share | Full time hires get minimum 3 weeks vacation to start |  Floating holiday to celebrate employee diversity | Paid sick leave | Annual Fitness spending account. Yes, you can use this for a ski pass, yoga or gym membership | Group RRSP program with company matching | Personal and professional development fund | Parking or public transit allowance | Extended Health coverage with 100% of premiums paid by us | Employee Assistance Program (EAP) | STD, LTD, AD&D, and Life Insurance | Referral incentive program| Frequent social events


 


Base compensation: $106,000 to $146,000 for North Vancouver location only. Actual compensation is subject to variations due to education, experience, skill set, and location.
 
Got more questions?
Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.
 
Equal opportunity employer
COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, COWI complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
 

 


 

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