Associate, Document Control

1 month ago

Halifax, Canada Nova Scotia Power Full time

The Opportunity:
**Company, Department**: Nova Scotia Power, Eastern Clean Energy Initiative

**Location**:Halifax, Nova Scotia

**Closing Date**:December 10, 2024

Our roadmap for the Path to 2030 is aligned with the province’s Clean Power Plan. It’s going to take a mix of energy solutions to enable us to reach 80% renewable energy. Together, we know we need to reach our climate goals while doing what’s best for Nova Scotians — balancing costs and ensuring that as your electricity gets greener, it stays reliable, too. The **Eastern Clean Energy team** plays a pivotal role in getting us there.

We are looking for a** Document Control Associate** to join our Eastern Clean Energy team. Reporting to the Information Management Analyst, the Document Controller supports information management processes ensuring accurate document and records management for the project.

**Note: this is a term position with an expected end date of December 2028.**

Key elements of this role include:

- Assist in the development and delivery of business processes for effectively managing electronic and physical documents.
- Develop and deliver document control training.
- Ensure that Information Management Procedures are followed by internal and external project participants.
- Interface with internal and external submitters of documentation.
- Generate accurate outgoing transmittals ensuring proper authorization, completion, and compliance to requirements (e.g. RFIs, RFPs, contract acceptance, change orders, etc.)
- Regularly update document logs, registers, and project databases, ensuring all records are current and accurate.
- Ensure assigned contractor and supplier documentation deliverables meet requirements and perform quality checks. Setup and administrate the master document registers (MDR), supplier master document registers and document distribution matrix.
- Assist in the system administration for Electronic Document Management Systems Adept and SharePoint. Support the Information Management Analyst in implementing information management methodologies, templates, and tools across the ECEI portfolio of projects.

These skills will make you successful:
To thrive in this role, you recognize yourself in most of the following competencies and skills listed below:
**Education & Experience**
- Diploma or degree in information management.
- Minimum of 5 years of document control experience in a project environment, preferably during construction and commissioning phases.

**Technical/Job Specific Knowledge and Abilities**
- Strong demonstrated knowledge of records management & retention, data governance, construction work packages and data books.
- Strong knowledge of engineering, procurement and construction documentation, including processes and procedures, such as vendor data and as-built processes.
- Proficiency with Microsoft Office Suite, Adobe, and electronic document management systems.
- Experience using SharePoint Online (SPOL) and Adept is an asset.
- Strong organizational skills with attention to detail and accuracy in managing large volumes of documentation.
- Ability to work independently to set priorities and manage multiple tasks under tight deadlines
- Strong written and verbal communication skills.

We understand that experience comes in many forms, and we’re dedicated to adding new perspectives to the team. So, if your experience is close to what we’ve listed above, please consider applying.

Learn more about our culture and values:
At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers.

The perks of joining our team? We offer:

- **Flexibility**:Hybrid work model with one (1) flexible remote workday.
- ** Health & Wellbeing**: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
- ** Grow Your Career**: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
- ** Community Engagement & Care**: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching, volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
- ** Competitive Compensation**: A Defined Contribution Pension Plan is available after 12 consecutive months in a term role.

Diversity, Equity & Inclusion at Emera:
Recruitment & Promotion Policy:
The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company missio

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