Executive Assistant
1 week ago
Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts.
Feel empowered to learn and grow while being valued for who you are– here, diversity is a strength. You have our commitment to support you in reaching your goals with tools, opportunities, and flexibility. It’s our employee promise.
Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.
Read on to see how you can shape the future, win as a team, and grow with us.
About the role
Are you an extremely organized, autonomous, fast execution, resourceful, rigorous person, able to work in a team and also under pressure? Do you love to laugh, don't take yourself seriously and have an interest in human resources?
Then this opportunity is for you
What you'll do here:
Ensure daily administrative support to the HR Vice Presidents and optimal management of the agenda, emails, calls, meetings, follow-ups and mail.
Provide support to the management team.
Plan, coordinate and organize team events, meetings (invitations, room reservations, catering, necessary equipment and documentation, agenda and follow-up of items to be executed, liaison with guests and other needs). Participate in team meetings when necessary.
Track monthly budget as well as expense accounts, bill payments, purchase orders, orders for supplies, equipment and access.
Participate in the drafting and layout of certain documents, presentations and reports. Ensure the quality and accuracy of information.
Participate in various projects of the Human Resources team.
Onboarding new employees, closing files of employees who are leaving; treat information and records confidentially.
Perform any other administrative tasks
What you bring to the table:
College degree (DEC) in business administration or secretarial work or a certificate in human resources
More than 7 years of experience in a similar role
Advanced level of knowledge of the Office suite (including excellent knowledge of PowerPoint), email and calendar management
Excellent communication skills and fluency in French and English
Strong organizational and time management skills
Ability to work in an agile, fast and constantly changing environment
Ability to manage multiple tasks at once
Exercise discretion and confidentiality
Excellent team spirit and collaboration
For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country
No Canadian work experience required, but must have authorization to work in Canada.
#LI-Hybrid
What we offer
Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:
A financial rewards program that recognizes your success
An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
An extensive flex pension and benefits package, with access to virtual healthcare
Flexible work arrangements
Possibility to purchase up to 5 extra days off per year
An annual wellness account that promotes an active and healthy lifestyle
Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
Inspiring leaders and colleagues who will lift you up and help you grow
A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.
We are an equal opportunity employer
At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.
If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.
Click here to review other important information about the hiring process, including background checks, internal candidates, and eligibility to work in Canada.
If you are an employee of Intact or belairdirect, please apply for this role on Contact People.
-
Executive Assistant
2 months ago
Laval, Quebec, Canada beBee Professionals Full time $30,000 - $45,000We are looking for an experienced Executive Assistant to join our team at beBee Professionals in Laval. As an Executive Assistant, you will be responsible for handling a variety of administrative tasks, ensuring smooth day-to-day office functions.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings and...
-
Executive Assistant
2 months ago
Laval, Quebec, Canada beBee Professionals Full time $30,000 - $45,000We are seeking a highly organized and detail-oriented Executive Assistant to join our team at beBee Professionals in Laval. The successful candidate will be responsible for providing executive-level support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide executive-level support to the office team,...
-
Executive Assistant
6 months ago
Laval, Canada Linen Chest Full timeCompany Description **Executive Assistant** Linen Chest’s fast-growing Shop at Home Department is seeking a dynamic and experienced Executive Assistant to support the Vice President, Business Development & Shop at Home Director with day-to-day operations and coordination and implementation of special projects. At Linen Chest, through our shop at home...
-
HR Leader
2 months ago
Laval, Canada Keller Executive Search Full timeOur client is looking for a dedicated HR leader to take on a managerial role within their team. In this pivotal position, you will develop and implement HR strategies that align with business goals, creating an environment of inclusivity and positivity within the organization.Nous recherchons pour notre client un directeur des ressources humaines...
-
Executive Assistant to The CEO
2 months ago
Laval, Canada Baseline Telematics Full time**Executive Assistant to the CEO** **About the Company** Baseline.io is an innovative Software as a Service (SaaS) company dedicated to transforming municipal management through our industry-leading solution called Citycare. Our mission is to enable municipalities to optimize their operations and improve the well-being of their communities. Our workplace...
-
Executive Assistant
8 months ago
Laval, Canada Parliament of Canada Full timeJob Description The office of Angelo Iacono, the Member of Parliament for Alfred-Pellan, is seeking an executive assistant for his constituency office. The incumbent reports to the Member and provides a wide range of executive and administrative support services, plays an essential role in the day-to-day running of the office and provides vital support...
-
Executive Assistant
3 weeks ago
Laval, Quebec, Canada Agos Immigration Inc. Full timeWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Agos Immigration Inc. in Montreal, Quebec.About the RoleThe Executive Assistant will provide administrative support to our immigration specialists, ensuring seamless day-to-day operations and facilitating client satisfaction.This is a full-time position with an...
-
Executive Assistant
3 months ago
Laval, Canada Croesus Full time**Position**: The Executive Assistant supports the day-to-day activities of senior management, especially the President, and is responsible for a wide range of administrative and organizational tasks **Main responsibilitie**: - Schedule management: Schedule, organize, and coordinate appointments, meetings, and travel for the president. Manage invitations,...
-
Executive Assistant- Vp
5 days ago
Laval, Canada Intact Full time_Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times._ - Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise...
-
Executive Assistant
3 weeks ago
Laval, Canada Intact Financial Corporation Full timeJOB DESCRIPTION Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts. Feel empowered to learn and grow while being valued for who you are– here, diversity is...
-
Adjoint(E) à La Direction
1 month ago
Laval, Canada Infotronix Full time_Le poste d'adjoint exécutif du Président chez Infotronix implique de fournir un soutien administratif complet au chef de la direction et d'assurer le bon fonctionnement des activités au niveau de la direction. En tant qu'adjoint exécutif, vous agirez en tant que partenaire de confiance du PDG, en gérant les calendriers, en coordonnant les réunions, en...
-
Executive Chef
2 months ago
Laval, Quebec, Canada beBee Professionals Full time $30,000 - $45,000beBee Professionals in Laval is seeking an experienced Executive Chef to join our kitchen team.Job Summary:As an Executive Chef, you will be responsible for preparing meals according to our menu, ensuring high standards for quality and presentation.Key Responsibilities:Prepare and cook meals following recipes and customer orders.Ensure food is served on time...
-
Executive Personal Assistant
4 weeks ago
Laval, Canada Athletic Training Center Full time**Join Our Team as a Personal Assistant in Laval, Montreal!** Are you someone who thrives on organization, loves helping others, and has a knack for making life easier? We’re searching for a go-getter **Personal Assistant** to support a dynamic business owner juggling multiple ventures—and we need **you** to be the glue that keeps everything running...
-
Executive Personal Assistant
4 weeks ago
Laval, Canada Athletic Training Center Full time**Join Our Team as a Hybrid Remote Personal Assistant in Laval, Montreal!** Are you someone who thrives on organization, loves helping others, and has a knack for making life easier? We’re searching for a go-getter **Personal Assistant** to support a dynamic business owner juggling multiple ventures—and we need **you** to be the glue that keeps...
-
Executive Compensation Leader
5 months ago
Laval, Canada Deloitte Full timeJob Type: Permanent Reference code : 126757 Primary Location: Calgary, Alberta, Canada All Available Locations: Calgary, AB; Brossard, QC; Burlington, ON; Edmonton, AB; Fredericton, NB; Halifax, NS; Kitchener, ON; Laval, QC; Moncton, NB; Montreal, QC; Ottawa, ON; Quebec City, QC; Regina, SK; Saint John, NB; Saskatoon, SK; St. John's, NL;...
-
Dedicated Culinary Assistant
7 days ago
Laval, Quebec, Canada COGIR Immobilier Full timeAbout the PositionCOGIR Immobilier is seeking a highly skilled and dedicated culinary assistant to join our team at Les Jardins de Renoir. This permanent, full-time position offers a unique opportunity to work in a residence that values quality of life and provides a warm atmosphere.Key ResponsibilitiesAssist the Executive Chef and cooks in their tasks,...
-
Assistant Store Manager
6 months ago
Laval, Canada GUESS?. Inc. Full time**Reports to**: Store Manager **Supervises**: Assists management with all sales associates, desk associates, stock associates Position Overview The assistant manager is responsible for overseeing the customer experience, training and development of the store staff, leading by example on the selling floor and maintaining the store standards on the selling...
-
Assistant Store Manager
6 months ago
Laval, Canada GUESS?. Inc. Full time**Reports to**: Store Manager **Supervises**: Assists management with all sales associates, desk associates, stock associates Position Overview The assistant manager is responsible for overseeing the customer experience, training and development of the store staff, leading by example on the selling floor and maintaining the store standards on the selling...
-
Assistant Store Manager
6 months ago
Laval, Canada GUESS?. Inc. Full time**Reports to**: Store Manager **Supervises**: Assists management with all sales associates, desk associates, stock associates Position Overview The assistant manager is responsible for overseeing the customer experience, training and development of the store staff, leading by example on the selling floor and maintaining the store standards on the selling...
-
Receptionist/administrative Assistant
6 months ago
Laval, Canada Coco Frutti Inc Full time**Key Responsibilities**: **Reception Duties**: - Greet and welcome visitors in a professional and friendly manner. - Answer, screen, and forward incoming phone calls. - Maintain the reception area, keeping it clean and presentable. - Handle inquiries and provide information to visitors and callers **Administrative Support**: - Assist with clerical tasks...