Administrative Assistant

2 weeks ago


Saskatoon, Canada Saskatchewan Polytechnic Full time $25 - $30

Competition Number: P16160

Posting Title: Administrative Assistant

Classification: Band 5

Location: Saskatchewan Polytechnic Saskatoon Campus

Date Posted: 12/17/2024

Closing Date: 01/02/2025

Start Date: 01/06/2025

Category of work: Full Time

Bargaining Unit: Professional Services

Hours of Work: Regulated 36 hours (5/4 work pattern)

Salary Range: $25.48 to $30.45 hourly

Total Assigned days (AC) / Total Hours per biweekly pay: Full time equivalent
Monday -Friday 8:00am-4:30pm
5/4 work pattern

Job Duties
  1. Work effectively, cooperatively and with minimal supervision to provide administrative support to staff, Human Services Program Heads, instructors, and the students.
  2. Provide a variety of clerical support functions such as preparing, delivering and opening mail, filing, photocopying, stocking supplies, scheduling appointments, maintaining a comprehensive filing system (both manual and electronic).
  3. Maintain accurate and current databases; maintain confidential files in a secure manner.
  4. Organize, attend, record, transcribe, and distribute minutes when required at various meetings including Program Advisory Committee meetings.
  5. Perform general reception duties on phone and counter, including responding to information requests in a professional and service-oriented manner.
  6. Ability to multi-task in a high volume, high traffic, emotionally charged environment with frequent interruptions.
  7. Provide general information and communication with faculty, Saskatchewan Polytechnic staff, including the Dean’s office and continuing education consultant, outside agencies and students to ensure efficient and effective program delivery.
  8. Perform curriculum revisions to course manuals, outlines and related documents, requiring excellent organizational and time management skills, proficiency in editing and proofreading while adhering to deadlines.
Qualifications, Skills, Abilities and Experience
  1. Grade 12 plus a recognized office education or business certificate/diploma and combination of education, training and experience.
  2. Minimum of two years recent and relevant experience performing administrative and clerical work.
  3. Training and/or experience at the intermediate level in the use of common software packages, e.g., MS Word, banner, and SaskPolytech webpage.
  4. Training and/or experience in minute taking and transcribing minutes.
  5. Knowledge of common office procedures.
  6. Effective interpersonal, communication, organizational, and proofreading skills.
  7. Ability to work independently under generalized supervision.
  8. Demonstrates valuing diversity.


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