Administrative Assistant

6 months ago


Saskatoon, Canada ZYUS Life Sciences Full time

**Summary**:
**Administrative Assistant - Fixed Term**

**About ZYUS**

**About the Role**

The primary responsibility of the Administrative Assistant is to manage front desk responsibilities and cultivate a welcoming atmosphere. This position oversees various administrative tasks, upholding confidentiality and providing support across multiple departments.

**Main Duties/Responsibilities**:
**Office Administration**:

- Overseeing the day-to-day operations of the office, ensuring efficient workflow, and managing administrative tasks like filing, record-keeping, and correspondence management.

**Front Desk Responsibilities**:

- Handling various front desk duties such as answering phones, greeting visitors, issuing security badges, receiving and sending packages, and managing incoming/outgoing mail.

**Creating Welcoming Environments**:

- Ensuring a positive and hospitable experience for visitors and guests.

**Office Supplies Management**:

- Monitoring, ordering, and receiving office supplies using the Oracle database ERP system to maintain adequate inventory levels.

**Contract Management**:

- Maintaining a repository of contracts and generating reports related to contract management.

**Travel and Training Support**:

- Receiving and processing approved travel, training, and conference registrations for employees.

**Support to Senior Management and Other Departments**:

- Collaborating with the Senior Executive Assistant to facilitate smooth workflow across the corporate office, providing support to various departments and senior management members.

**Executive Assistant Support**:

- Offering support to the Executive Assistant when necessary.

**Maintain Confidentiality**:

- Upholding strict confidentiality standards concerning sensitive information related to the company's operations, employees, and stakeholders.

**Qualifications**:

- Some post-secondary education would be considered an asset or equivalent experience.
- Minimum 1 year of administrative experience.

**Skills, Knowledge, and Abilities**
- **Confidentiality**: Demonstrated ability to handle sensitive information with utmost confidentiality, ensuring compliance with data protection standards.
- **Organizational Skills**: Strong organizational abilities to manage multiple tasks efficiently.
- **Communication Skills**: Excellent communication skills for interacting with visitors, handling inquiries, and collaborating effectively with various departments.
- **Problem-Solving Skills**: Capacity to address challenges proactively and find efficient solutions in a dynamic corporate environment.
- **Technology Proficiency**: Proficiency in MS Office Suite.
- **Flexibility**: Willingness to perform diverse tasks outside the outlined responsibilities to support overall company activities and objectives.

This is a temporary position with the possibility of extension based on performance and business needs focused on maintaining operational efficiency and ensuring a professional, welcoming environment within our corporate office.

**How to Apply



  • Saskatoon, Canada METIS NATION - SASKATCHEWAN Full time

    **POSITION TITLE**: Administration Assistant **DEPARTMENT**: Child and Family Services **CLASSIFICATION**: MGO-05 **SALARY RANGE**: $56,100.00 to $67,045.00 per Annum **POSITION TYPE**: Full-time, Term - 2 years with possibility of extension. **LOCATION**: Saskatoon **ACCOUNTABLE TO**: Director of Child and Family Services **Brief Overview**: Under...


  • Saskatoon, Canada West Coast Reduction Full time

    Based at our Saskatoon plant location, we are searching for an Administrative Assistant. This role is responsible for providing general administration support for the WCRL Saskatoon Division’s Management team. The role is accountable for assisting the Purchasing Department in receiving all goods in the system, assisting the Sales Department with the...


  • Saskatoon, Canada Bridge Counseling Full time

    greeting clients - providing support to our counsellors - assisting in daily office needs - collecting payment from clients - dealing with Bridge Counseling's general administrative activities What does an Administrative Assistant do at Bridge Counseling? A successful Admin Assistant should ensure our office's efficient and smooth day-to-day...


  • Saskatoon, Canada Thomson Jaspar LLP Full time

    **ADMINISTRATIVE ASSISTANT** Thomson Jaspar LLP has an exceptional opportunity in our administration area for a full-time, permanent administrative assistant. A willingness to learn and a professional demeanor will be your best assets. **Profile**: - Ability to handle multiple assignments - Positive attitude with willingness to learn - Team player and...


  • Saskatoon, Canada ZYUS Full time

    **Administrative Assistant II** The ZYUS vision is to elevate cannabinoid-based therapeutics as a standard of care and expand the potential of protein-based formulations in pursuit of a transformational impact on patients’ lives around the world. **ZYUS. Advancing the science of well-being.** Are you ready to be the ultimate multi-tasking maestro?...


  • Saskatoon, Canada Prairie Machine & Parts Mfg. - Partnership Full time

    **Job Profile** The Receptionist/Administrative Assistant is the first point of contact for all calls and visitors to Prairie Machine and Parts. The Receptionist/Administrative Assistant is responsible for providing excellent customer service and general office administration and support. **Primary Responsibilities**: - Answer the telephone promptly and...


  • Saskatoon, Canada Market Tire Business Office Full time

    **Administrative Assistant Position Overview** The Administrative Assistant, working in a fun, relaxed accounting department, will provide high-quality administrative assistance to the Accounting Manager of Market Tire (1976) Ltd. **Administrative Assistant Position by Area of Responsibility** **General Administrative Support** **Duties Include**: -...


  • Saskatoon, Canada Kova Engineering (Saskatchewan) Ltd. Full time

    **Job Overview** We are looking for an Administrative Assistant to join our team. The Administrative Assistant performs administrative duties in support of managers and employees in the Inspection department. They assist management in upholding company policies and best practices in administrative tasks. Approximately 80-percent of the Administrative...


  • Saskatoon, Canada Sherbrooke Community Centre Full time

    Description The Administrative Assistant works as a part of the business Office team of Sherbrooke Community Centre providing accounts payable, accounts receivable, general ledger and other support duties including assisting residents and staff with their administrative and financial needs. The Administrative Assistant contributes to excellent public and...


  • Saskatoon, Canada CB Canada Full time

    Administrative Assistant - SaskatoonOn behalf of our client Procom is looking for a Junior Administrative Assistant (2+ yrs) for a 1 month contract onsite in Saskatoon - SK. Admin Assistant Responsibilities:Greet all visitors to the firm's’ premises in a friendly and professional manner and project a positive image Coordinate meetings including booking...


  • Saskatoon, Canada STC Industrial Contracting Full time

    **Administrative Assistant** STC Industrial Contracting, a division of the STC Industrial Group of Companies, is a First Nations owned industrial construction & maintenance contracting company delivering safe, competitive, quality services to our clients, and engagement and growth to Indigenous communities and people. Under general supervision, the...


  • Saskatoon, Canada Saskatoon Region Early Childhood Intervention Program Full time

    **Join Our Team as an Administrative Assistant (Temporary)** **Passionate about early childhood intervention and making a difference in the lives of families? Join us!** **About Us**: At the Saskatoon Region Early Childhood Intervention Program (SRECIP), we support families to meet their children’s developmental needs. Be part of a team that believes in...


  • Saskatoon, Canada Aurora Financial Solutions Inc Full time

    **Administrative Assistant** **We offer competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth.** Aurora Financial Solutions Inc. is seeking an Administrative Assistant to join our Team. We are looking for an individual who will thrive in a fast-paced, competitive industry as part of an award-winning,...


  • Saskatoon, Canada Fidus Legal Full time

    **Job Summary** We are seeking a detail-oriented and organized Administrative Assistant to join our team. The hours will be set, but can accomodate hours during the day that allow for drop off of school age children. This role requires strong communication skills, proficiency in clerical tasks, and the ability to manage multiple priorities in a fast-paced...


  • Saskatoon, Canada The Container Guy Full time

    Safe Box Steel Structures, a leading manufacturer specializing in steel parts for our sister company, Container Modification World, is looking to hire a talented Administrative Assistant. If you thrive in a dynamic environment and have a keen eye for organization, we want to hear from you! **About Us**: Safe Box Steel Structures is at the forefront of...


  • Saskatoon, Canada ZONE Physiotherapy Full time

    ZONE Physiotherapy is looking for a full-time administrative assistant to join our team and provide clinical support for an expanding health care practice. We are located in dynamic multi-disciplinary facilities that include the following: allied health care services: orthopedic surgeons, family physicians, sports medicine physicians, radiology, bracing &...


  • Saskatoon, Canada Virtex Grain Exchange Full time

    ADMINISTRATIVE ASSISTANT - Administrative functions would include: - Trucks unloading and loading procedures - Scale tickets - Inventory data - Grain testing data - Mail, maintaining stationery and reordering, and other office admin duties - Administrative accounting functions would include: - Purchase Orders - Accounts receivable - Accounts payable -...


  • Saskatoon, Canada Pinehouse Business North Full time

    Overview: **Responsibilities**: - Greet and assist visitors at the front desk - Provide excellent customer service via phone and in person - Perform various administrative tasks such as filing, data entry, and scheduling appointments - Maintain office organization and order supplies as needed - Assist with clerical duties to support office operations -...


  • Saskatoon, Canada Crossroads Therapeutic Solutions Full time

    **Administrative Assistant** **Duties Include**: 1. Conduct Intake of clients, booking & managing appointments using scheduling program (Jane) 2. Responding to inquiries from potential clients & Employee and Family Assistance Programs 3. Managing and recording all services /payments 4. Use of POS for receiving payments, preparing bank deposits 5....


  • Saskatoon, Canada Next Level Benefits Full time

    **About us** Next Level Benefits is a brokerage that provides employee benefit and group retirement programs for companies all across SK and Western Canada. Our head office is in Saskatoon. Our work environment includes: - Modern office setting '''Responsibilities:''' - Provide administrative support to the team, including assisting with experience...