Administrative Assistant
3 weeks ago
About this role: Western British Columbia Polytechnic College seeks an experienced Executive Assistant to support the administration team. The ideal candidate will possess excellent organizational skills, a strong attention to detail, and the ability to maintain confidentiality.
Key responsibilities:
- Data compilation and document preparation: The successful candidate will be responsible for compiling data to prepare documents, including reports, briefs, and other materials.
- Administrative policy and procedure establishment: The Executive Assistant will assist in establishing and coordinating administrative policies and procedures.
- Memorandum and submission analysis: The candidate will analyze incoming and outgoing memoranda, submissions, and reports, and prepare summaries and recommendations as required.
- Meeting preparation and coordination: The Executive Assistant will prepare agendas and make arrangements for committee, board, and other meetings.
- Research and document preparation: The candidate will conduct research and prepare documents, including reports, briefs, and other materials.
- Financial administration: The successful candidate will be responsible for preparing invoices, reports, and other financial documents, as well as administering contracts and other documents.
- Correspondence and document preparation: The Executive Assistant will type and proofread correspondence, forms, and other documents.
Requirements:
- Secondary (high) school graduation certificate
- 1 year to less than 2 years of experience
- Excellent organizational skills
- Strong attention to detail
- Ability to maintain confidentiality
- Proficiency in MS Office, including PowerPoint, Excel, Outlook, and Word
About Western British Columbia Polytechnic College: Western British Columbia Polytechnic College is a leading institution in the field of polytechnic education. We are committed to providing high-quality education and training to our students, and we are seeking a highly skilled and experienced Executive Assistant to join our team.
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