Administrative Assistant

3 weeks ago


Richmond, British Columbia, Canada Western British Columbia Polytechnic College Full time

About this role: Western British Columbia Polytechnic College seeks an experienced Executive Assistant to support the administration team. The ideal candidate will possess excellent organizational skills, a strong attention to detail, and the ability to maintain confidentiality.

Key responsibilities:

  • Data compilation and document preparation: The successful candidate will be responsible for compiling data to prepare documents, including reports, briefs, and other materials.
  • Administrative policy and procedure establishment: The Executive Assistant will assist in establishing and coordinating administrative policies and procedures.
  • Memorandum and submission analysis: The candidate will analyze incoming and outgoing memoranda, submissions, and reports, and prepare summaries and recommendations as required.
  • Meeting preparation and coordination: The Executive Assistant will prepare agendas and make arrangements for committee, board, and other meetings.
  • Research and document preparation: The candidate will conduct research and prepare documents, including reports, briefs, and other materials.
  • Financial administration: The successful candidate will be responsible for preparing invoices, reports, and other financial documents, as well as administering contracts and other documents.
  • Correspondence and document preparation: The Executive Assistant will type and proofread correspondence, forms, and other documents.

Requirements:

  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience
  • Excellent organizational skills
  • Strong attention to detail
  • Ability to maintain confidentiality
  • Proficiency in MS Office, including PowerPoint, Excel, Outlook, and Word

About Western British Columbia Polytechnic College: Western British Columbia Polytechnic College is a leading institution in the field of polytechnic education. We are committed to providing high-quality education and training to our students, and we are seeking a highly skilled and experienced Executive Assistant to join our team.



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