Office Coordinator

4 weeks ago


Ottawa, Ontario, Canada Family Dental Care Full time
Job Title: Office Coordinator

Family Dental Care is seeking an experienced Office Coordinator to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.

Key Responsibilities:
  • Implement new administrative procedures
  • Review and evaluate existing procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of the establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry
  • Train staff
  • Oversee and co-ordinate office administrative procedures
  • Resolve conflict situations
  • Monitor and evaluate
  • Oversee payroll administration
  • Plan and control budget and expenditures
Work Environment:

The Office Coordinator will work in a fast-paced dental practice environment and will be required to work independently and as part of a team.

Requirements:
  • Bachelor's degree
  • 1 to less than 7 months of experience
  • Excellent communication and organizational skills
  • Ability to work in a team environment
  • Ability to work in a fast-paced environment
Language:

The working language of the office is English.

Hours of Work:

The hours of work are 35 to 40 hours per week.

Support for Persons with Disabilities:

Family Dental Care is committed to providing a welcoming and inclusive work environment for persons with disabilities. We provide physical accessibility accommodations, visual accessibility accommodations, and auditory accessibility accommodations.

Support for Newcomers and Refugees:

Family Dental Care is committed to providing support for newcomers and refugees. We assist with immediate settlement needs, support social and labour market integration, and recruit newcomers and refugees who were displaced by a conflict or a natural disaster.

Support for Youth:

Family Dental Care is committed to providing support for youth. We offer on-the-job training, mentorship, coaching, and networking opportunities.

Support for Veterans:

Family Dental Care is committed to providing support for Veterans. We offer mentorship, coaching, and networking opportunities, and assist with immediate transition needs.

Support for Indigenous People:

Family Dental Care is committed to providing support for Indigenous people. We offer mentorship, coaching, and networking opportunities, and facilitate access to Elders who can offer support and guidance.

Support for Mature Workers:

Family Dental Care is committed to providing support for mature workers. We apply hiring policies that discourage age discrimination, provide staff with awareness training, and offer mentorship, coaching, and networking opportunities.

Support for Visible Minorities:

Family Dental Care is committed to providing support for visible minorities. We apply hiring policies that discourage discrimination, provide diversity and cross-cultural training, and create a welcoming work environment.



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