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Program Service Assistant
1 month ago
We are seeking a highly organized and detail-oriented Program Service Assistant to provide administrative support to our Planning and Development team at Humber River Health.
Key Responsibilities:- Provide high-quality administrative clerical support services to the Planning and Development team.
- Arrange appointments, meetings, agendas, and track, file, and distribute various project documentation.
- Attend meetings, record minutes, coordinate materials, and follow up from various committee meetings.
- Compose and edit correspondence and reports.
- Act as a liaison with the public to provide general information on programs.
- Communicate with external and internal customers to facilitate the resolution of concerns.
- Assist with confidential information as required.
- Coordinate office functions.
- Assist with coordination of program-wide events.
- Assist in completing payroll.
- Prepare data, statistics, and reports.
- Assist in completing staff schedules and on-call rosters.
- Reconcile credit card purchases.
- Compose and edit correspondence and reports.
- Assist with special projects as requested.
- Minimum five years of administrative/secretarial experience supporting management/administrative staff.
- Graduate of a recognized post-secondary education in Business Administration/Secretarial, or related field.
- Previous experience taking minutes and supporting committees.
- Previous experience in a healthcare environment (clinic, hospital, physician's office).
- Excellent communication and interpersonal skills.
- Excellent computer skills (Microsoft Office - Word, Excel, PowerPoint, Access, Outlook) along with a typing speed of 60 W.P.M is required.
- Knowledge of Meditech computer system an asset (Order Entry, PCI, MOX, Meditech Skills Data Base).
- Excellent organizational skills, including the ability to prioritize and initiate work are essential.
- Knowledge of medical terminology is essential.
- Ability to work independently and collaboratively within a team.
- Ability to multitask in a fast-paced environment.
- Good attendance record.
- Proven decision-making and problem-solving skills.
- Ability to handle sensitive and confidential issues/information in a professional manner.
We are proud to be recognized as a part of Greater Toronto's Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows as a Huron Consulting hospital. We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and demonstrate our values of compassion, professionalism, and respect.
We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ. Applicants will not be discriminated against on the basis of race, creed, sex, sexual orientation, gender identity or expression, age, religion, disability, medical condition, or any protected category prohibited by the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. Accommodations are available throughout the recruitment process as well as during employment at Humber River Health.
