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Executive Administrative Coordinator

2 months ago

Halifax, Nova Scotia, Canada Government of Nova Scotia Full time
About Us

The Government of Nova Scotia is a dynamic organization that offers opportunities to grow and advance in a sector that touches the lives of all Nova Scotians. We are committed to continually improving our health care system, working collaboratively with our partners, including the Nova Scotia Health Authority and the IWK Health Centre. Our focus is on primary health care, mental health and addictions, digital health, capital infrastructure, and more. We are recruiting leaders at all levels of the organization who are passionate about making a difference.

About Our Opportunity

The Executive Administrative Coordinator provides critical support to the Associate Deputy Minister and Chief of System Integration. This role is essential to the effective management, coordination, and efficient operation of the office. As a key member of our team, you will help keep our office operations running smoothly.

Primary Accountabilities

We rely on your expertise to ensure efficient operations of administrative support functions through effective office management. Your key responsibilities will include:

  • Preparing and composing confidential correspondence, reports, and presentations on behalf of senior leadership;
  • Routing and prioritizing all documents, incoming mail, inquiries, and correspondence;
  • Coordinating and managing schedules and calendars, as well as travel and accommodations as required;
  • Arranging meetings and events;
  • Ensuring constant innovation and administrative process improvements.

In addition to the above, you will work to ensure efficient workflow is achieved by managing numerous operational processes, such as bring forward and workflow monitoring systems and correspondence processing.

Qualifications and Experience

To be successful in this role, you will have successfully completed a one-year business course and have five years of senior office administration/secretarial experience in government. You are a self-motivated individual who works well independently and participates fully in a team environment. You possess excellent grammar, proofreading, and organizational skills, as well as exceptional ability to manage competing priorities. Strong communication skills (written and verbal) with an ability to address and manage client inquiries both in person and by phone are essential to your success.

What We Offer
  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • An engaging workplace where our employees feel valued, respected, connected, and tuned in.
  • Countless career paths to explore.

We offer a competitive salary range of $52,;- $62,;Bi-Weekly and a comprehensive benefits package, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation, and Employee and Family Assistance Programs.

Most of your time is spent in a comfortable office setting. Your normal work week is 35 hours/week, 7 hours/day. You may be required to work overtime on occasion. Occasionally, you may need to move or lift objects such as boxes, inventory, or files.