Executive Assistant and Briefing Coordinator
4 weeks ago
We are seeking a highly skilled and experienced Executive Assistant and Briefing Coordinator to join our team in the Corporate Policy and Services Branch. As a key member of our team, you will provide complex administrative support and office management duties, including organizing, prioritizing, tracking, and assigning work to other branch administrative staff.
You will work closely with the Senior Executive Director, Manager of Corporate Branch Operations, and other senior branch staff to coordinate prep for weekly Minister and Deputy Minister briefings, and provide operational/administrative support to the Policy and Planning team.
The ideal candidate will have a strong knowledge of all aspects of the Branch and the Department, and be able to liaise with all levels of government and the public on issues. You will also have excellent communication and interpersonal skills, and be able to work effectively in a fast-paced environment.
Key Responsibilities:
- Manage the daily operations of the office of the Senior Executive Director
- Assess and assign priority to Senior Executive Director's mail and e-mail
- Manage the Senior Executive Director's electronic calendar
- Compose and format correspondence, reports, and legal documents
- Coordinate and research information for various databases, reports, and presentations
- Develop website communications for the Department's internal SharePoint site
- Act as administrative liaison with other offices and coordinate divisional workflow
- Maintain a bring forward and tracking system, along with a filing system
- Provide administrative and logistical support for meetings and events
Qualifications and Experience:
The successful candidate will have a 1-year business/administration course plus 3 years related experience in an administrative capacity, or the equivalent combination of training and experience. You will have regular contact with senior management and staff of the Department, and other departments and agencies of the Nova Scotia Government.
What We Offer:
- Career development and training opportunities
- A dynamic and client-focused office environment
- Countless career paths and opportunities for advancement
- A competitive salary and benefits package
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