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Administrative Coordinator

2 months ago

Red Deer, Alberta, Canada Alberta Ltd Full time
Job Title:

Administrative Assistant - Office Support

About the Role:

At Alberta Ltd, we are seeking an experienced Administrative Assistant to join our team. As an administrative professional, you will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our daily activities.

Key Responsibilities:
  • Record and prepare minutes of meetings: Accurately record and prepare minutes of meetings, seminars, and conferences attended by our team members.
  • Determine and establish office procedures: Collaborate with the team to determine and establish office procedures and routines, ensuring efficient and effective workflow.
  • Schedule and confirm appointments: Schedule and confirm appointments, meetings, and events, ensuring timely and accurate communication with our team members and external stakeholders.
  • Answer telephone and relay telephone calls: Answer telephone calls and relay messages to the relevant team members, ensuring prompt and professional communication.
  • Answer electronic enquiries: Respond to electronic enquiries, providing accurate and timely information to our customers and stakeholders.
  • Compile data, statistics, and other information: Compile data, statistics, and other information, as required, to support our business operations.
  • Order office supplies and maintain inventory: Order office supplies and maintain inventory, ensuring that our office is well-stocked and equipped to meet our needs.
  • Greet people and direct them to contacts or service areas: Greet visitors and direct them to the relevant contacts or service areas, ensuring a warm and welcoming environment.
  • Set up and maintain manual and computerized filing systems: Set up and maintain manual and computerized filing systems, ensuring accurate and efficient storage and retrieval of documents.
  • Type and proofread correspondence: Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.Requirements:
    • Education: Secondary (high) school graduation certificate.
    • Experience: Experience an asset.
    • Language: Langue de travail: Anglais.
    • Work hours: Heures de travail: 35 to 40 hours per week.