Administrative Support Specialist

4 weeks ago


Montréal, Canada Hopital Shriners Full time
Job Summary:

The Administrative Agent, Class 2, plays a vital role in supporting the team's administrative and professional functions. This position involves a range of administrative tasks, including secretarial duties, automated office work, and data management. The successful candidate will be responsible for drafting documents, updating registers and databases, and providing administrative support to the department.

Key Responsibilities:
  • Drafts documents, correspondence, and personalized letters
  • Updates registers and databases
  • Provides administrative support to the department
  • Gathers data to update files and organize information
  • Prepares various reports, including monthly board reports and expense reports
  • Follows up on internal and external communications
  • Coordinates departmental and advisory committee meetings
  • Orients new team members

Qualifications:
  • AEC in the field of administration or secretarial studies (an asset)
  • 2 years' experience in a similar administrative or secretarial role
  • Experience in customer service
  • Fluency in French written and spoken; capacity to communicate (written and spoken) in English is required
  • Proficiency in Microsoft Office suite
  • Organizational and priority management skills with attention to details

Benefits:
  • Full-time temporary position (1 year)
  • Same conditions as the health and social services public sector
  • Pension plan (RREGOP)
  • 13 statutory holidays per year
  • 9.6 sick days per year
  • Group insurance
  • 4 weeks' vacation after one year
  • Employee assistance program
  • Free parking or discount for using public transport
  • Support for work-life balance
  • Affordable cafeteria
  • Gym
  • Corporate discount program
  • Social club


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