Associate Administrative Project Specialist
8 months ago
Open Systems International, Inc. (OSI), An AspenTech Business, is a fast-paced, growing, high technology company, headquartered in Medina, Minnesota. As a world leader in the Operations Technology (OT) field, OSI develops and supplies state-of-the-art energy management, optimization and control software solutions to energy utility companies worldwide.
The Role
We currently have openings for an Associate Administrative Project Specialist at our regional office in Montreal, Quebec. In this position you will have the opportunity to experience the OSI project delivery lifecycle while aiding in day to day task in the office. Specific on-the-job training will be provided. As an Associate Administrative project specialist your responsibilities will include: - coordination of OSI Canada office operations, coordination of Office related projects, and act as a project control officer for certain activities on customer projects.
Your Impact
- Take charge of coordinating OSI Canada office operations related administration.
- Manage all administrative activities and communication related to relationship with office lessor.
- Manage seating assignment and floor plan of the office.
- Support management of inventory of IT and other equipment.
- Manage inventory of consumables that are required for smooth operations and support of our employees.
- Maintain office IT distribution lists.
- Manage any other operation-related activities.
- Manage/support internal on-boarding and off-boarding of employees. (badge management, access, coordination of work material etc.)
- Coordinate project related communication of with regards to employee arrivals and departures. (e.g. with Hydro Quebec)
- Coordinate communication with new employees both internally and externally. (e.g. HQ)
- Follow-up on progress on background checks for new employees with Hydro Quebec.
- Coordination of Office related projects.
- Coordinate office and other communication events. (e.g. townhalls)
- Lead coordination of any other office related projects.
- Act as a project control office for certain activities on customer projects.
- Coordination of training activities for Hydro Quebec project.
- Support activities with regards to coordination of documentation for Hydro Quebec project.
- Manage center of knowledge related to key project processes.
- Support quality related audits on key projects.
- Lead and support other activities for Hydro Quebec PMO.
What You'll Need
- DSC/DEC in management or administration.
- Ability to learn the products with interest in the product portfolio.
- Excellent verbal and written communication in French and English. Proficient with MS office. (Teams, Outlook, Powerpoint, Excel and Word)
- Knowledge of project tools such as MS project or JIRA is a plus.
- Ability to work in an agile environment by being proactive, flexible, efficient and task focused in a fast paced, goal-oriented environment.
- Critical thinking and problem solving, organized, self-starter and reliable with good follow-through.
- Experience managing projects and activities, organizing details and communicating updates.
-
Projects & Administration Associate
2 months ago
Montréal, QC, Canada Crédit Agricole CIB Full timeJob description **Business type**: Types of Jobs - Finance / Accounting **Job title**: Projects & Administration Associate **Contract type**: Permanent Contract **Management position**: No **Job summary**: - Projects & Administration (P&A) is part of the Chief Operating Officer team of the Finance Department of CA-CIB NY. The Financial Division is in...
-
Associate Project Manager
6 months ago
Montréal, Canada SAP Full time**We help the world run better** **Associate Project Manager** **What you'll do** The role of the Associate Project Manager is to support a Senior Project Manager, Portfolio Manager, or Program Manager in all aspects of the project life cycle: initiate, plan, monitor and control, and close. This is a junior position responsible for performing a basic...
-
Bilingual Project Administrator
6 months ago
Montréal, Canada Auum solutions Full time_**Applicant must be in Quebec**_ **Title**: Bilingual Project administrator **Location**:Virtually 100% teleworking but must be easily available in person for occasional meetings in downtown Montreal **Duration**:5 months with 12 month renewal on an hourly basis of 37.5 hours/week **Keypoints/ Highlights**: - Minimum of 3 to five (5) years in project...
-
Projects & Administration Associate
2 months ago
Montréal, QC, Canada Crédit Agricole CIB Full time**Description du poste**: Projects & Administration (P&A) is part of the Chief Operating Officer team of the Finance Department of CA-CIB NY. The Financial Division is in charge of the accounting, Financial Management & Budget, Regulatory Reporting, Financial and Strategic Steering & ALM and Tax of the US affiliates of Credit Agricole Corporate and...
-
Gestionnaire de Projet
50 minutes ago
Montréal, Canada Colliers Project Leaders Full timeOverview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...
-
Project Coordinator/administrative Assistant
6 months ago
Montréal, Canada Core One Consulting Ltd. Full timeCore One Consulting Ltd. provides design and engineering solutions for wireless telecommunication infrastructures. By investing in our employees, Core One pursues a growth mindset. Employees are encouraged to chart their career path and are given the tools and resources to succeed. **Responsibilities** Working with multiple of Project Managers and...
-
Project Administrator
7 months ago
Montréal, Canada BGIS Full time**Who We Are** BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over...
-
Merchandising Execution Project Associate
6 months ago
Montréal, Canada The Home Depot Canada Full time**_Full-Time - Temporary Position_** **_*Open Availability between 6am-3pm, Monday to Friday required*_** Merchandising Execution Project Associates (MEPA) perform in-store merchandising service activities such as merchandising projects. The associate will plan for merchandising execution and consolidated reset projects. The MEPA will support in store...
-
Merchandising Execution Project Associate
7 months ago
Montréal, Canada The Home Depot Canada Full time**_*Open Availability between 6am-3pm, Monday to Friday required*_** Merchandising Execution Project Associates (MEPA) perform in-store merchandising service activities such as merchandising projects. The associate will plan for merchandising execution and consolidated reset projects. The MEPA will support in store activities ensuring planogram maintenance,...
-
Associate Project Manager
7 months ago
Montréal, Canada SITA Full time**Overview**: **_WELCOME TO SITA_** **Ready to redefine air travel? The journey starts here, with you at SITA.** **_ ABOUT THE ROLE & TEAM:_** As an **Associate Project Manager** at SITA, you will drive a variety of project initiatives that meets the needs of our customer base. This position offers an opportunity to work in a fast-paced environment with...
-
Associate Project Manager
7 months ago
Montréal, Canada SITA Switzerland Sarl Full timeOverview: **_ WELCOME TO SITA_** **Ready to redefine air travel? The journey starts here, with you at SITA.** **_ ABOUT THE ROLE & TEAM:_** As an **Associate Project Manager** at SITA, you will drive a variety of project initiatives that meets the needs of our customer base. This position offers an opportunity to work in a fast-paced environment with...
-
Administrative Project Coordinator
6 months ago
Montréal, Canada The Group Master Full time**Master, for over 70 years** We lead in HVAC-R and have been recognized among Canada's best-managed companies since 2010. As the foremost private HVAC-R distributor in the nation, we have over 1,300 active employees across 55+ branches, 4 distribution centers, spanning from British Columbia to the Atlantic provinces, and nearly 30 branches in the United...
-
Project Manager/Contract Administrator
3 weeks ago
Montréal, QC, Canada Phase Consulting Full timeOur client, a global leading engineering firm, is seeking a highly skilled Administrator in Implementation/Project Manager, who is bilingual in both French and English to assist on an ongoing multi-year large-scale complex transit project. Coordinate and oversee site progress and monitoring, tracking schedules, and addressing issues related to RQT...
-
Project Coordinator/ Contract Administrator
2 weeks ago
Montréal, QC, Canada Phase Consulting Full timeOur client, a global leading engineering firm, is seeking a highly skilled Administrator in Implementation/Project Manager, who is bilingual in both French and English to assist on an ongoing multi-year large-scale complex transit project. Coordinate and oversee site progress and monitoring, tracking schedules, and addressing issues related to RQT...
-
Retirement Implementation Specialist
6 months ago
Montréal, Canada WTW Full timeWTW Retirement consultants have deep experience working with organizations of all types and sizes. We’ve worked closely with clients to develop some of the most advanced benefit design techniques currently in use. We combine expertise in retirement and investment consulting to support organizations worldwide in designing, managing, administering, and...
-
Industrial Projects Specialist
6 months ago
Montréal, Canada DHL Full timeAs an **IP Specialist** in the Industrial Projects team, you will coordinate, and control all activities associated with the shipping and logistics across all areas of supply chain management. Your passion for people and your ability to interact effectively are essential as you'll have daily interactions with project teams, other internal and external...
-
Project Administrative Assistant
4 months ago
Montréal, QC, Canada Pomerleau Full time**_Ready to build your career? We want to hear from you._** As a Project Administrative Assistant working in the Civil & Infrastructure Operations team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 million to...
-
Project Manager/Administrator
3 weeks ago
Montréal, QC, Canada Phase Consulting Full timeAbout: Our client, a global leading engineering firm, is seeking a highly skilled Administrator in Implementation/Project Manager, who is bilingual in both French and English to assist on an ongoing multi-year large-scale complex transit project. Responsibilities: Coordinate and oversee site progress and monitoring, tracking schedules, and addressing...
-
Project Manager/Administrator
3 weeks ago
Montréal, QC, Canada Phase Consulting Full timeAbout: Our client, a global leading engineering firm, is seeking a highly skilled Administrator in Implementation/Project Manager, who is bilingual in both French and English to assist on an ongoing multi-year large-scale complex transit project. Responsibilities: Coordinate and oversee site progress and monitoring, tracking schedules, and addressing...
-
Administration Specialist
7 months ago
Montréal, Canada Inoria Full timeInoria (formerly Quovim C3) is the North American partner of choice actively orchestrating the evolution of contact center operations. Inoria powers millions of customer interactions, passionately supporting organizations as they navigate their digital transformation journey through customized optimization, implementation and integration services. Agile,...