Associate Administrative Project Specialist

2 months ago

Montréal, Canada Open Systems International Full time

Open Systems International, Inc. (OSI), An AspenTech Business, is a fast-paced, growing, high technology company, headquartered in Medina, Minnesota. As a world leader in the Operations Technology (OT) field, OSI develops and supplies state-of-the-art energy management, optimization and control software solutions to energy utility companies worldwide.

The Role

We currently have openings for an Associate Administrative Project Specialist at our regional office in Montreal, Quebec. In this position you will have the opportunity to experience the OSI project delivery lifecycle while aiding in day to day task in the office. Specific on-the-job training will be provided. As an Associate Administrative project specialist your responsibilities will include: - coordination of OSI Canada office operations, coordination of Office related projects, and act as a project control officer for certain activities on customer projects.

Your Impact
- Take charge of coordinating OSI Canada office operations related administration.
- Manage all administrative activities and communication related to relationship with office lessor.
- Manage seating assignment and floor plan of the office.
- Support management of inventory of IT and other equipment.
- Manage inventory of consumables that are required for smooth operations and support of our employees.
- Maintain office IT distribution lists.
- Manage any other operation-related activities.
- Manage/support internal on-boarding and off-boarding of employees. (badge management, access, coordination of work material etc.)
- Coordinate project related communication of with regards to employee arrivals and departures. (e.g. with Hydro Quebec)
- Coordinate communication with new employees both internally and externally. (e.g. HQ)
- Follow-up on progress on background checks for new employees with Hydro Quebec.
- Coordination of Office related projects.
- Coordinate office and other communication events. (e.g. townhalls)
- Lead coordination of any other office related projects.
- Act as a project control office for certain activities on customer projects.
- Coordination of training activities for Hydro Quebec project.
- Support activities with regards to coordination of documentation for Hydro Quebec project.
- Manage center of knowledge related to key project processes.
- Support quality related audits on key projects.
- Lead and support other activities for Hydro Quebec PMO.

What You'll Need
- DSC/DEC in management or administration.
- Ability to learn the products with interest in the product portfolio.
- Excellent verbal and written communication in French and English. Proficient with MS office. (Teams, Outlook, Powerpoint, Excel and Word)
- Knowledge of project tools such as MS project or JIRA is a plus.
- Ability to work in an agile environment by being proactive, flexible, efficient and task focused in a fast paced, goal-oriented environment.
- Critical thinking and problem solving, organized, self-starter and reliable with good follow-through.
- Experience managing projects and activities, organizing details and communicating updates.

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