Centralized Scheduling Coordinator

6 days ago

Whistler, British Columbia, Canada Gibbons Full time
About Gibbons

Gibbons is a dynamic company that strives to create exceptional experiences for our guests and employees. Our core purpose is to make people happy, and we aim to achieve this by being the most trusted and recommended brand in our industry.

We believe in giving back to the community and supporting talented individuals who shape the world through their passions and creativity. If you share our values of Encourage Trust, Have Fun, Show Kindness, Lead with Purpose, and Commit to Excellence, we would love to work with you.

The Role

We are seeking a highly organized and efficient Centralized Scheduling Coordinator to join our team. The ideal candidate will be responsible for managing and coordinating all scheduling activities across various departments, ensuring optimal staffing levels to meet our operational needs and delivering exceptional service to our guests.

This role requires a strong organizational and time-management skills, with a proven ability to manage multiple priorities in a fast-paced environment. The successful candidate will have excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff and management.

Key Responsibilities
  • Schedule Coordination: Develop and maintain comprehensive scheduling for all departments, always ensuring full coverage.
  • Team Management: Work closely with Operational Directors to forecast staffing needs based on occupancy rates, events, and seasonal trends. Adjust schedules as necessary to accommodate changing business needs.
  • Communication: Act as the primary point of contact for all employee scheduling queries. Communicate schedule changes promptly to all affected parties to ensure smooth operations.
  • Time-off Management: Work with People & Culture Department to work through requests for time off, ensuring they are aligned with operational requirements and staff availability. Maintain an accurate record of vacations, sick leaves, and other absences so that the SLT can ensure there is sufficient coverage.
  • Compliance: Ensure that scheduling practices comply with all legal and company regulations regarding labor laws, working hours, rest periods, and overtime.
  • Software Proficiency: Utilize scheduling software effectively to create, adjust, and distribute schedules. Ensure the software is updated to reflect actual staffing and any changes in real-time.
  • Reporting: Generate and provide regular reports on staffing levels, overtime, attendance, and other metrics as required by management.
  • Problem-solving: Address and resolve scheduling conflicts and staffing shortages promptly and efficiently.
  • Continuous Improvement: Continuously evaluate and improve scheduling processes and practices to increase efficiency and employee satisfaction.
Requirements
  • Strong organizational and time-management skills, with a proven ability to manage multiple priorities in a fast-paced environment.
  • Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff and management.
  • Proficient in scheduling software and MS Office.
  • Detail-oriented with a high degree of accuracy.
  • Ability to work independently and as part of a team.
  • Flexibility to work various shifts, including weekends and holidays, as required by operational needs.
Salary and Benefits

$65,000 - $85,000 annual salary based on experience and qualifications.

50% off F&B across our Gibbons Venues.

50% off for Team Members and 20% off for friends and family with The Adventure Group.

25% off for Team Members and 20% off for friends and family at The Adara.

20% off The Spa at Whistler.

3rd party perks at a variety of local businesses.

  • Centralized Scheduler

    4 weeks ago

    Whistler, British Columbia, Canada Gibbons Full time

    About Gibbons:We are a dynamic team seeking a highly organized and efficient Centralized Scheduler to join our operations. The ideal candidate will be responsible for managing and coordinating all scheduling activities across various departments, ensuring optimal staffing levels to meet our operational needs and delivering exceptional service to our...

  • Centralized Scheduler

    4 weeks ago

    Whistler, British Columbia, Canada Gibbons Full time

    About Gibbons:We are a dynamic company that values trust, fun, kindness, purpose, and excellence. Our goal is to create a great Canadian company that provides the best work experiences, guest experiences, and community experiences in our class.We are seeking a highly organized and efficient Centralized Scheduler to join our team. The ideal candidate will be...

  • Centralized Scheduler

    4 weeks ago

    Whistler, British Columbia, Canada Gibbons Full time

    About Gibbons:We're a dynamic team seeking a highly organized and efficient Centralized Scheduler to join our ranks. As a key member of our operations team, you'll be responsible for managing and coordinating all scheduling activities across various departments, ensuring optimal staffing levels to meet our operational needs and delivering exceptional service...

  • Centralized Scheduler Director

    1 week ago

    Whistler, British Columbia, Canada Gibbons Full time

    About GibbonsGibbons is a dynamic company that aims to provide exceptional work experiences, guest experiences, and community experiences. Our core purpose is to make people happy, and our vision is to be the most trusted and recommended brand by our team, guests, and communities we serve.Our goal is to create a great Canadian company that provides the best...

  • Scheduling Director

    1 week ago

    Whistler, British Columbia, Canada Gibbons Full time

    Exciting Opportunity at GibbonsWe are seeking a highly organized and efficient Scheduling Director to join our dynamic team.The ideal candidate will be responsible for managing and coordinating all scheduling activities across various departments, ensuring optimal staffing levels to meet our operational needs and delivering exceptional service to our...

  • Experienced Dispatch Coordinator

    4 weeks ago

    Whistler, British Columbia, Canada Vail Resorts Full time

    Job Summary:The Ski Patrol Communication Specialist serves as the central hub for all winter operations departments, ensuring seamless communication and coordination.Key Responsibilities:Coordinate Patrol operations, including dispatching Patrollers to accidents and emergencies.Delegate personnel and resources to situations such as ski lift breakdowns and...

  • Reservations Coordinator

    4 weeks ago

    Whistler, British Columbia, Canada Four Seasons Hotels and Resorts Full time

    About Four Seasons:At Four Seasons Hotels and Resorts, we believe in delivering exceptional guest experiences through a commitment to luxury and genuine heart. Our team members around the world create unforgettable moments for our guests, residents, and partners by providing world-class service and authentic experiences.About the Role:We are seeking a highly...

  • Reservations Coordinator

    4 weeks ago

    Whistler, British Columbia, Canada Four Seasons Hotels and Resorts Full time

    About Four Seasons:At Four Seasons, we strive to deliver exceptional guest experiences through a commitment to luxury and genuine heart. Our team members around the world create unforgettable moments for our guests, residents, and partners by providing personalized service and attention to detail.About the Role:We are seeking a highly skilled Reservations...

  • Maintenance Coordinator

    1 month ago

    Whistler, British Columbia, Canada Woodfibre Management Ltd Full time

    Job Title: Maintenance CoordinatorThe Maintenance Coordinator is a key member of the Woodfibre LNG team, responsible for ensuring the safe and efficient execution of maintenance work. This role requires strong leadership skills, technical knowledge, and the ability to coordinate cross-functional teams.Key Responsibilities:Coordinate maintenance activities...

  • Guest Experience Coordinator

    2 weeks ago

    Whistler, British Columbia, Canada Four Seasons Hotels and Resorts Full time

    About Four SeasonsAt Four Seasons, we believe in creating unforgettable experiences for our guests. We are a team of dedicated individuals who share a passion for delivering exceptional service and making every moment count.About the RoleWe are seeking a Reservations Agent to join our team at Four Seasons Resort & Residences Whistler. As a Reservations...

  • Maintenance Coordinator

    4 weeks ago

    Whistler, British Columbia, Canada Whistler Platinum Full time

    About Whistler PlatinumAs a leading provider of property management and vacation planning services, Whistler Platinum is committed to delivering exceptional experiences for our homeowners and guests.The RoleThe Maintenance Coordinator plays a vital role in ensuring the smooth operation of our Maintenance department. Key responsibilities include:Assisting...

  • Maintenance Coordinator

    4 weeks ago

    Whistler, British Columbia, Canada Whistler Platinum Full time

    About Whistler PlatinumOur company, Whistler Platinum, has been providing exceptional property management, vacation planning, and personalized concierge services for over two decades.Key ResponsibilitiesAssist Maintenance Managers in coordinating the team's day-to-day activitiesReview outstanding work orders and communicate with relevant partiesPromptly...

  • Maintenance Coordinator

    4 weeks ago

    Whistler, British Columbia, Canada Whistler Platinum Full time

    About Whistler PlatinumOur company has been providing top-notch property management, vacation planning, and personalized concierge services for over two decades.Key ResponsibilitiesAssist the Maintenance Managers in coordinating the team's day-to-day activitiesReview and prioritize outstanding work ordersCommunicate incident reports, damage, or any issues of...

  • Property Management Operations Coordinator

    4 weeks ago

    Whistler, British Columbia, Canada Whistler Personnel Full time

    We are seeking a highly organized and detail-oriented Operations Coordinator to join our Property Management team at Whistler Personnel. The successful candidate will be responsible for coordinating various property management tasks, ensuring seamless day-to-day operations, and providing exceptional support to our clients.Key Responsibilities:Coordinate...

  • Administrative Coordinator

    4 weeks ago

    Whistler, British Columbia, Canada Mountain Adventures Ltd. Full time

    At Mountain Adventures Ltd., we are seeking an Administrative Coordinator to join our team. The successful candidate will be responsible for determining and establishing office procedures and routines, scheduling and confirming appointments, and answering telephone calls and messages. Additionally, they will greet people and direct them to contacts or...

  • Senior Operations Coordinator

    6 days ago

    Whistler, British Columbia, Canada Whistler Personnel Solutions Full time

    About the RoleWe are seeking a highly skilled and motivated Senior Operations Coordinator to join our team at Whistler Personnel Solutions. In this role, you will be responsible for coordinating various aspects of our operations, ensuring seamless execution of our strategies.Key ResponsibilitiesAssist in the development and implementation of operational...

  • Administrative Coordinator

    4 weeks ago

    Whistler, British Columbia, Canada Black Bear Carpet Cleaning Ltd. Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Black Bear Carpet Cleaning Ltd. The successful candidate will be responsible for planning and organizing daily operations, determining and establishing office procedures and routines, and scheduling and confirming appointments.Key...

  • Senior Operations Coordinator

    6 days ago

    Whistler, British Columbia, Canada Whistler Personnel Solutions Full time

    About the RoleWe are seeking an experienced Senior Operations Coordinator to join our team at Whistler Personnel Solutions. In this role, you will be responsible for coordinating various operations and providing exceptional support to our clients.ResponsibilitiesCoordinate day-to-day operations, including scheduling, travel arrangements, and meetings.Develop...

  • Ski School Operations Coordinator

    2 weeks ago

    Whistler, British Columbia, Canada Vail Resorts Full time

    Job Summary:We are seeking a highly organized and detail-oriented individual to join our Ski School team at Vail Resorts as an Administrative Specialist. This role is responsible for ensuring smooth business operations, including managing administrative tasks, coordinating recruitment and onboarding processes, and supporting the Training Supervisor with...

  • Project Coordinator

    1 month ago

    Whistler, British Columbia, Canada Pomerleau Full time

    Build Your Career with PomerleauWe're seeking a highly organized and detail-oriented Project Coordinator to join our Civil & Infrastructure Operations team at Pomerleau Construction. As a key member of our team, you'll play a crucial role in managing stakeholder communications, ensuring resource availability, and overseeing various administrative tasks on...