Medical Office Coordinator

3 days ago

Ontario, Oregon, Canada Northwest Employment Works Full time
Medical Office Administrator Job Description

We are seeking a highly organized and detail-oriented Medical Office Administrator to join our team at Northwest Employment Works. As a key member of our healthcare team, you will be responsible for ensuring the efficient operation of our health services programs.

Key Responsibilities:

  • Administrative Support: Accurately and confidentially input and update patient information, medical history, and test results into our electronic health records system.
  • Communications: Perform communication activities internally and externally, including distributing posters or communications, and practice effective communication with colleagues, supervisors, and community members.
  • Client Care: Collaborate with healthcare providers and administrative staff to obtain accurate patient information, serve as the first point of contact for clients accessing services, and coordinate appointment times.
  • Reporting and Documentation: Prepare statistical documentation and generate reports from our electronic database, and provide program updates and reports on metrics as needed.

Requirements:

  • College diploma in Medical Secretary or Medical Office Administration is an asset.
  • 2 years of experience with data entry, reception, or similar position.
  • Proficiency with MS Office Software, internet, and general office equipment.
  • Strong interpersonal and communication skills (written and oral).
  • Experience maintaining confidentiality (HIPAA compliant).
  • Ability to multitask and work with minimal supervision.
  • Understanding of Indigenous history, traditions, and beliefs.
  • Ability to speak one of the Indigenous dialects is an asset.
  • Familiarity with Indigenous communities and organizations is preferred.
  • Clear Criminal Record Check with Vulnerable Sector Check and proof of immunizations (or valid medical exemption).
  • Driver's license G with clear driving abstract and reliable vehicle.
  • Ability for occasional travel to IFNA communities via small aircraft and/or vehicle.

Why Work with Us:

We offer a full benefits package including health, dental, life insurance, short- and long-term disability, pension, and vacation starting at 3 weeks. Our team is dedicated to supporting the well-being of our communities, and we welcome individuals who share our commitment to excellence and customer service.

Salary Range: $57,500 – $66,560

Schedule: Regular hours from Monday to Friday with weekends, overtime, and on-call availability.

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