Administrative Assistant 1

5 days ago

Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

Job Summary

Vancouver Coastal Health is seeking an experienced Administrative Assistant 1 to join the Toxic Drug Response team. As an Administrative Assistant 1, you will provide high-level administrative support to the Director and programs/services within the Community of Care.

Key Responsibilities

  • Provide confidential administrative assistance and secretarial support to the Director and programs/services.
  • Triage sensitive and confidential information, coordinate the flow of information, and ensure accurate and timely delivery of administrative services.
  • Interact with director/managers and their administrative support staff to professionally represent the Director's interests, share information, and answer questions.
  • Work independently and communicate with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.

Qualifications

Education & Experience

  • Graduation from a recognized administrative assistant/secretarial post-secondary program.
  • Three (3) years of senior administrative support experience or an equivalent combination of education, training, and experience.
  • Advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills, with the ability to type a minimum of 60 wpm.

Knowledge & Abilities

  • Exercises considerable judgment, tact, and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature.
  • Liaises in a professional and courteous manner with managers/directors, staff, and the public to gather and disseminate information.
  • Communicates in a compelling, clear, and understandable manner (both verbally and in writing) to represent the Director's interests.
  • Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
  • Practices care and thoroughness when maintaining, monitoring, calculating, and summarizing data, records, and budget information.
  • Collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified.
  • Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.
  • Physical ability to perform the duties of the position.

Why Join Vancouver Coastal Health?

Vancouver Coastal Health is a world-class innovator in medical care, research, and teaching, delivering service to over one million BC residents. We value our employees and offer a comprehensive benefits package, including health and dental benefits, a municipal pension plan, and opportunities for professional growth and development.

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