Administrative Coordinator

2 days ago


Moncton, New Brunswick, Canada Construction Association of New Brunswick Moncton Northeast Full time
About the Role

This position is an exciting opportunity for a skilled Administrative Associate to join our team at the Construction Association of New Brunswick Moncton Northeast.

Job Summary

We are seeking a highly organized and detail-oriented individual to provide administrative support to our Executive Director. The successful candidate will be responsible for performing a wide range of confidential, administrative, and bookkeeping duties to support the overall operations of our organization.

Key Responsibilities
  • Reception/Office Administration:
    • Welcome visitors and receive, direct, and manage all incoming communications, including telephone calls, emails, mail, and deliveries.
    • Oversee the Bid Depository by confirming general contractors prior to bid closing, tabulating results, preparing and distributing bid results, and preparing rejection letters.
    • Process orders for CCA and CCDC Documents and Seals.
    • Maintain and update CINet database daily.
    • Coordinate and design the Weekly Bulletin in collaboration with the Support Specialist.
    • Monitor and maintain inventory of necessary office supplies.
    • Monitor office equipment and systems, and resolve issues as needed.
    • Coordinate bookings and calendars for the training room and boardroom.
    • Coordinate meeting logistics schedules.
    • Take minutes of meetings.
    • Prepare communication and materials for Board meetings.
    • General administrative support as needed.
    • Other duties as assigned.
  • Bookkeeping:
    • Perform all bookkeeping functions using Quickbooks Online.
    • Prepare all payroll using WagePoint.
    • Process credit card payments for on-site payments, bank deposits, payment coordination.
Requirements

To be considered for this role, you must possess:

  • A formal education in Office Administration or equivalent combination of education and career experience.
  • A minimum of 3 years' experience in a similar role.
  • Quickbooks experience essential.
  • Possess a high degree of professionalism and integrity.
  • Excellent problem-solving & time management skills.
  • Excellent communication and customer service skills.
  • Highly organized with strong attention to detail.
  • Demonstrated willingness to be flexible and adaptable to changing priorities.
  • Proficiency in Microsoft Office suite of applications, such as Word, Excel, and Outlook.
  • Fluent in written and spoken English; proficiency in French an asset, but not required.
Salary and Benefits

The successful candidate can expect a competitive salary range of $45,000 - $55,000 based on experience, commensurate with qualifications and experience.



  • Moncton, New Brunswick, Canada Construction Association of New Brunswick Moncton Northeast Full time

    We are seeking a highly organized and detail-oriented Administrative Associate to join our team at the Construction Association of New Brunswick Moncton Northeast.Estimated Salary: $45,000 - $55,000 per year, based on experience.About the RoleThis is an exciting opportunity for a motivated individual to provide administrative support to our organization. As...


  • Moncton, New Brunswick, Canada Construction Association of New Brunswick Moncton Northeast Full time

    Job OverviewWe are seeking a highly skilled and experienced Administrative Associate to join our team at the Construction Association of New Brunswick Moncton Northeast. This is an excellent opportunity for individuals who enjoy working in a fast-paced environment and want to make a meaningful contribution to our organization.About the RoleThe successful...


  • Moncton, New Brunswick, Canada BioScript Solutions Full time

    At BioScript Solutions, we're committed to simplifying access to specialty care for people with chronic health conditions and rare diseases. Our comprehensive patient support programs, such as NavieGo, serve thousands of people across the country. As a key member of our team, you'll play a vital role in supporting our mission to provide exceptional care to...


  • Moncton, New Brunswick, Canada beBee Professionals Full time $30,000 - $40,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Moncton. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phone...

  • Front Desk Coordinator

    2 months ago


    Moncton, New Brunswick, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly organized and detail-oriented Front Desk Coordinator to provide exceptional support to our clients in a fast-paced office environment.Key Responsibilities:Manage incoming calls and greet visitors with a warm and welcoming smile.Coordinate appointments and schedule meetings with ease.Perform administrative tasks, including data entry,...


  • Moncton, New Brunswick, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an experienced Office Manager to join our team in Moncton, Canada. In this role, you will be responsible for overseeing the daily operations of the office, ensuring efficiency and a productive work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff...


  • Moncton, New Brunswick, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our clients in a fast-paced office environment.Key Responsibilities:Manage incoming calls and greet visitors with a warm and welcoming smile.Coordinate appointments and schedule meetings with ease.Perform administrative tasks, including...


  • Moncton, New Brunswick, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a skilled Office Operations Coordinator to join our team at beBee Professionals in Moncton. The successful candidate will be responsible for coordinating office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Coordinate office operations, including managing schedules, appointments, and...


  • Moncton, New Brunswick, Canada First Nation school supplies Inc Full time

    Job Title: Business Operations CoordinatorWe are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at First Nation school supplies Inc. This role is responsible for coordinating daily operations, ensuring the smooth flow of information within the team, and supporting the HR department in achieving the...


  • Moncton, New Brunswick, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly organized and detail-oriented Office Reception and Administrative Assistant to provide exceptional support to our clients in a fast-paced office environment.Key Responsibilities:Manage incoming calls and greet visitors with a warm and welcoming smile.Coordinate appointments and schedule meetings with ease.Perform administrative tasks,...


  • Moncton, New Brunswick, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly organized and detail-oriented Office Operations Coordinator to support our office team at beBee Professionals in Moncton. The ideal candidate will have previous experience in an administrative role and possess strong organizational and multitasking skills.Key Responsibilities:Manage office correspondence, answer phone calls, and...


  • Moncton, New Brunswick, Canada Brainhunter Systems Ltd Full time

    Brainhunter Systems Ltd is seeking a seasoned professional to fill the role of Senior Project Coordinator. Located in New Brunswick, this three-year contract opportunity presents a chance to lead complex projects from inception to completion.Job OverviewThis is a leadership position that requires expertise in project management. The successful candidate will...

  • Operations Coordinator

    3 months ago


    Moncton, New Brunswick, Canada beBee Professionals Full time $45,000 - $65,000

    Office Manager RoleWe are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office in Moncton, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and...


  • Moncton, New Brunswick, Canada beBee Professionals Full time $30,000 - $40,000

    beBee Professionals in Moncton is seeking a skilled Executive Assistant to join our team. The successful candidate will have a strong background in administrative support and be able to work effectively in a fast-paced office environment.Key Responsibilities:Provide administrative support to our team, including managing office correspondence, scheduling...


  • Moncton, New Brunswick, Canada beBee Professionals Full time $35,000 - $45,000

    beBee Professionals in Moncton is seeking a highly skilled Office Administrator to join our team. The successful candidate will be responsible for managing daily office operations, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming calls, emails, and office correspondence.Schedule meetings...


  • Moncton, New Brunswick, Canada Stantec Consulting International Ltd. Full time

    About Stantec">At Stantec, we are dedicated to creating sustainable solutions that make a positive impact on the communities we serve. Our water business is at the forefront of delivering innovative and effective solutions for municipal water and wastewater systems.">Job Summary">We are seeking a highly skilled Municipal Water/Wastewater Infrastructure...


  • Moncton, New Brunswick, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Moncton. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones, greeting...


  • Moncton, New Brunswick, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Moncton. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones, greeting...

  • Executive Assistant

    2 months ago


    Moncton, New Brunswick, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Moncton. The successful candidate will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide high-level administrative support to the office team, including...


  • Moncton, New Brunswick, Canada MCW Group of Companies Full time

    Mechanical Engineering Senior Design PositionMCW Group of Companies, a leading provider of professional consulting engineering services, is seeking a highly skilled Principal Mechanical Designer to join our team. Based in Moncton, New Brunswick, Canada, we offer a dynamic work environment and opportunities for career growth.As a key member of our design...