Administrative Coordinator

7 hours ago


Moncton, New Brunswick, Canada Construction Association of New Brunswick Moncton Northeast Full time

We are seeking a highly organized and detail-oriented Administrative Associate to join our team at the Construction Association of New Brunswick Moncton Northeast.

Estimated Salary: $45,000 - $55,000 per year, based on experience.

About the Role

This is an exciting opportunity for a motivated individual to provide administrative support to our organization. As an Administrative Associate, you will be responsible for performing a wide range of confidential, administrative, and bookkeeping duties that support the overall operations of our association.

You will be the first point of contact for members, suppliers, community members, tenants, etc., and will be required to maintain confidentiality and handle sensitive information with discretion.

Key Responsibilities:

  • Welcome visitors and receive, direct, and manage all incoming communications, including telephone calls, emails, mail, and deliveries
  • Oversee the Bid Depository by confirming general contractors prior to bid closing, tabulating results, preparing and distributing bid results, and preparing rejection letters
  • Process orders for CCA and CCDC Documents and Seals
  • Maintain and update CINet database daily
  • Coordinate and design the Weekly Bulletin in collaboration with the Support Specialist
  • Monitor and maintain inventory of necessary office supplies
  • Monitor office equipment and systems, and resolve issues as needed
  • Coordinate bookings and calendars for the training room and boardroom
  • Coordinate meeting logistics schedules
  • Take minutes of meetings
  • Prepare communication and materials for Board meetings
  • Provide general administrative support as needed
  • Perform other duties as assigned

Bookkeeping Duties:

  • Perform all bookkeeping functions using Quickbooks Online
  • Prepare all payroll using WagePoint
  • Process credit card payments for on-site payments, bank deposits, payment coordination

Requirements:

  • Formal education in Office Administration or equivalent combination of education and career experience
  • A minimum of 3 years' experience in a similar role
  • Quickbooks experience essential
  • Possess a high degree of professionalism and integrity
  • Excellent problem-solving and time management skills
  • Excellent communication and customer service skills
  • Highly organized with strong attention to detail
  • Demonstrated willingness to be flexible and adaptable to changing priorities
  • Proficiency in Microsoft Office suite of applications, such as Word, Excel, and Outlook
  • Fluent in written and spoken English; proficiency in French an asset, but not required


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