Administrative Coordinator

2 months ago

Belleville, Ontario, Canada The Salvation Army Full time
Job Description

The Salvation Army is seeking a highly skilled and experienced Administrative Coordinator to join our team. As a key member of our support services team, you will play a vital role in ensuring the smooth operation of our administrative functions.

Key Responsibilities:
  • Administrative Support: Provide administrative support to the various departments within The Salvation Army, including Community & Family Services and the Corps (Church).
  • Database Management: Build and maintain databases, including employee information, contact lists, and hours worked.
  • Financial Management: Collect and input statistics into The Salvation Army Management Information System – S.A.M.I.S., and perform various accounting duties such as issuing tax receipts and handling petty cash.
  • Communication: Draft and type correspondence, check typing for accuracy, sort and prioritize assignments within general guidelines.
  • Property Management: Maintain current fixed asset inventory, ensure adequate insurance coverage, and oversee the administration aspect of all Ministry Unit property.
  • Business Operations: Perform various accounting duties, participate in counting money received during the annual Kettle Campaign, and prepare information to submit to Accounting Operations for annual Charity Return filings.
  • Payroll and Benefits: Provide ongoing management and archiving of personnel files, ensure accurate and timely input of employees' hours, and track vacation, sick leave, and assist employees with benefit inquiries.
Requirements:
  • Education: Completion of a Community College program, preferably in Administration, Business Administration, or a related field.
  • Experience: Minimum of three (3) years of prior related experience and working knowledge of payroll, senior administrative experience, general accounting experience, and use of office equipment/tools.
  • Skills and Capabilities: Typing speed of 50 words per minute, adaptable, proactive, and a self-starter, ability to maintain information in confidence and exercise good judgment, and proficiency in all Microsoft Office products.
Working Conditions:
  • This is a permanent full-time position based on 35 hours per week.
  • Ability to lift/move more than 10 lbs.
  • Working environment is typically in the office in generally agreeable conditions.
  • Some travel is required.
Accommodation:

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

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