Administrative Coordinator

3 weeks ago

Belleville, Ontario, Canada Excelsior Logistics Ltd. Full time
Job Summary

We are seeking an experienced Administrative Coordinator to join our team at Excelsior Logistics Ltd. The successful candidate will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and providing administrative support to senior management.

Key Responsibilities
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Provide administrative support to senior management
  • Evaluate daily operations and make recommendations for improvement
  • Motivate staff and promote a positive work environment
  • Plan and control budget and expenditures
  • Train staff and other workers
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts and agreements
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries and respond to customer inquiries
  • Compile data, statistics, and other information
  • Oversee the preparation of reports and presentations
  • Advise senior management on administrative matters
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Perform data entry and maintain accurate records
  • Provide customer service and support
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews and provide feedback
Work Conditions and Physical Capabilities
  • Ability to work independently and as part of a team
  • Fast-paced environment with tight deadlines
  • Work under pressure and maintain attention to detail
  • Repetitive tasks and large workload
  • Work with minimal supervision and take initiative
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 to 35 hours per week

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