Executive Support Associate

6 days ago


Ottawa, Ontario, Canada jesse tree fine foods Full time

About Jesse Tree Fine Foods

We are a reputable food company seeking an Executive Support Associate to join our team.

Salary and Benefits

The estimated annual salary for this position is $35,000 - $45,000, depending on experience.

Job Description

The Executive Support Associate will provide administrative support to the management team, ensuring the smooth operation of our day-to-day activities. This role involves arranging seminars, conferences, and other events, as well as scheduling appointments and answering telephone calls and electronic enquiries.

Responsibilities

  • Coordinate logistics for meetings, seminars, and conferences
  • Schedule appointments and manage calendars
  • Answer and direct phone calls, respond to emails, and manage correspondence
  • Compile data, statistics, and other information as required
  • Maintain office supplies and inventory
  • Arrange travel and make reservations
  • Greet visitors and direct them to relevant contacts or service areas
  • Establish and maintain manual and computerized filing systems
  • Type and proofread documents, including correspondence, forms, and reports

Requirements

  • Degree in Business Administration, Secretarial Studies, or related field
  • Minimum 1 year of administrative experience
  • Basic security clearance
  • Familiarity with office software and technology
  • Excellent communication, organizational, and time management skills
  • Ability to work in a fast-paced environment with tight deadlines

Work Environment

  • Fast-paced work environment
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks

Personal Suitability

  • Flexibility
  • Organized
  • Team player
  • Client focus

What We Offer

  • A dynamic and supportive work environment


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