Senior Administrative Professional

5 days ago


Nova Scotia, Canada Meridia Recruitment Solutions Full time

Executive Assistant Role at Everwind Fuels in Halifax, NS

We are seeking an experienced and results-driven Executive Assistant to join our dynamic team in Halifax, NS. As a fast-paced organization committed to excellence and innovation, we require a highly organized and proactive professional to support our senior leadership team.

The ideal candidate will provide comprehensive administrative support to executives, ensuring smooth and efficient operations. Key responsibilities include managing executives' calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence.

Key Responsibilities:

  • Administrative Support: Manage executives' calendars, schedule meetings, coordinate travel arrangements, and handle correspondence.
  • Communication: Act as the point of contact between executives and internal/external stakeholders, managing information flow and facilitating communication.
  • Meeting Coordination: Prepare agendas, take minutes, and ensure follow-up on action items for meetings.
  • Document Management: Organize and maintain files, documents, and records, both physical and electronic.
  • Project Assistance: Support special projects and initiatives, ensuring deadlines are met and objectives are achieved.
  • Event Planning: Coordinate and organize company events, meetings, and conferences.
  • Research and Reporting: Conduct research, compile data, and prepare reports and presentations as required.
  • Task Prioritization: Prioritize and manage multiple tasks and projects simultaneously, ensuring deadlines are met.

Qualifications:

  • Bachelor's degree in business administration, communications, or a related field preferred.
  • Minimum of 3-5 years of experience as an Executive Assistant or in a similar role, preferably in a fast-paced environment.
  • Exceptional organizational and time-management skills.
  • Strong communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle confidential information with discretion.
  • Proactive problem-solving skills and ability to work independently.
  • Flexible and adaptable to changing priorities and demands.

About the Role:

This is a unique opportunity to join a leading organization in the renewable energy sector. As an Executive Assistant, you will be responsible for providing administrative support to our senior leadership team. The successful candidate will have excellent organizational skills, strong communication abilities, and the ability to work effectively in a fast-paced environment.

Salary:$65,000 - $80,000 per annum, depending on experience.



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