People and Culture Assistant

7 days ago

Canada Compassion Canada Full time
About the Role

This is a unique opportunity to join Compassion Canada as a People and Culture Assistant. As a key member of the People and Culture Resources team, you will play a vital role in ensuring the effective and efficient functioning of our organization.

Key Responsibilities
  • Provide exceptional support and service to staff, modeling Compassion's cultural behaviors.
  • Engage with staff on a spiritual level, praying with them, providing resources, and demonstrating core values.
  • Maintain a personal relationship with Jesus and healthy Christian accountability, supporting and influencing the Christian ethos and values of Compassion Canada.
  • Assist with day-to-day operations of the People and Culture Resources functions and duties.
  • Provide administrative and clerical support to the People and Culture Team and Chief People Officer.
  • Manage electronic files, databases, and record keeping.
  • Create personnel files and profiles in Dayforce, ensuring accuracy and consistency in data entry, maintenance, and reporting.
  • Employee data management, benefits enrollment, changes, and updates.
  • Monitor People and Culture inboxes and respond to employee queries, triage, and escalate as necessary.
  • Support the People and Culture Team in updating and maintaining all People and Culture reference materials, resources, and ensuring all policies are relevant, accurate, and comply with government guidelines.
  • Track completion of projects and compliance tasks and other initiatives as required.
  • Track and facilitate processing of reimbursements for professional development and fitness benefits.
  • Maintain time away from work data, handle approval workflows in Dayforce.
  • Provide payroll support, ensuring prompt update of employee status changes and workflow management in Dayforce.
  • Prepare and support the creation of People and Culture documentation, including letters, e-newsletters, memos, and People and Culture communication templates.
  • Support talent acquisition, including job posting, interview scheduling, reference checks, and candidate support.
Requirements
  • High proficiency in Microsoft Office Suite, Project Management tools, and HRIS software or databases.
  • Experience in Dayforce, Asana, or payroll software considered strong assets.
  • Proficiency in using Scribe, Adobe, and Canva for creating standard operating procedures, guides, and resources.
  • Exceptional time management skills, with experience in project management frameworks and software, and exposure to agile methodologies.
  • Meticulous attention to detail, with exceptional verbal, written, and numeric accuracy.
  • High level of integrity and professionalism, working with confidential and sensitive data.
  • Self-directed individual who takes initiative to support continuous improvement and can work with minimal supervision in a distributed work environment.
  • Excellent written and verbal communication skills, with the capability to interact with all levels within the organization and external stakeholders.
  • Fully aligned with the message, mission, and ministry strategy of Compassion Canada.
Education and Experience
  • Post-secondary education in human resources, business administration, or other related field.
  • Minimum of two (2) years' experience in mid-level administrative experience with an emphasis in Human Resources.
  • Knowledge of employment labor laws, human rights, and Canadian Human Resource legislation considered a strong asset.
  • Fluency in database management and experience with HRIS and project management software, and Microsoft Suite.
  • Familiarity with Human Resource policies, procedures, and practices, and the ability to assist in implementing them effectively.

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