Lease Administration Specialist

1 week ago

Vancouver, British Columbia, Canada Vancity Full time

Lease Administration Role Overview

This is a key position within our team at Vancity, focusing on the management of commercial leases. The successful candidate will be responsible for maintaining accurate and up-to-date records, ensuring compliance with lease terms and conditions, and providing expert advice on lease provisions.

Key Responsibilities

  • Maintain and update the rent roll, ensuring accuracy and completeness.
  • Track lease payments and manage billing and collection processes.
  • Coordinate with tenants and landlords to resolve any discrepancies in rent payments.
  • Conduct detailed reviews of lease agreements and amendments, analyzing lease terms and conditions to ensure compliance and identify any potential issues.
  • Prepare lease abstracts and summaries for internal stakeholders.
  • Assist in lease negotiations and renewals, providing expert advice on lease provisions.
  • Track critical lease dates, including expirations, renewals, and rent escalations.
  • Ensure compliance with all lease terms and conditions.
  • Generate and distribute regular reports on lease metrics and financial performance.
  • Conduct variance analysis and provide insights on lease-related budgets and expenses.
  • Support budgeting and forecasting activities related to lease expenses.
  • Perform monthly, quarterly, and annual IFRS lease reconciliations.
  • Ensure compliance with IFRS 16 lease accounting standards.
  • Prepare and review financial statements related to lease obligations.
  • Collaborate with the finance team to ensure accurate reporting and compliance.

Requirements

  • Bachelor's degree in Commerce, Urban Land, Accounting, Real Estate, or a related field.
  • Minimum of 5 years of experience in lease administration or a related role.
  • Strong knowledge of IFRS 16 and lease accounting standards.
  • Excellent analytical and problem-solving skills.
  • Proficiency in lease management software and Microsoft Office Suite.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and manage multiple priorities.

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.

The salary range for the role is $64,500 to $96,500 and a candidate's offer is likely to be up to the mid-point of the role ($80,500). The upper half of the salary range is typically reserved for individuals who have demonstrated consistent strong performance in the role and possess a high level of job knowledge and skill.

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