Real Estate Leasing Coordinator

5 days ago


Vancouver, British Columbia, Canada UBC Properties Trust Full time

The Property Leasing Coordinator is a vital role within UBC Properties Trust, responsible for promoting the company's portfolio and community while ensuring seamless transitions for tenants. Based in Wesbrook Village, you will work closely with the UBC Housing and Relocation Services office to provide exceptional customer service to faculty and staff.

Key Responsibilities

  • Answer phone enquiries and respond promptly to emails regarding potential tenancy questions
  • Communicate with applicants regarding suite availability and ensure follow-up is completed to waitlist inquiries
  • Update website regarding suite availability, update and post advertisements
  • Arrange vacant suite showings for potential tenants
  • Track all phone, emails, walk-ins, and record in spreadsheet
  • Coordinate with Housing Programs Coordinator: Applicant tracking for housing (Update weekly/ad hoc spreadsheet)
  • Tracking Client/VIP
  • Updating vacancy spreadsheet
  • Provide HRS Office with any Ad Hoc Information Request from VGH
  • Communicate with applicants and ensure follow-up is completed to waitlist inquiries and suite availability information

Administrative Tasks

  • Complete and review lease agreements, including confirmation of UBC employment and preparation of new leases
  • Track lease agreement end dates and handle lease renewals and rent increase letters
  • Input Accounting forms into Yardi
  • Complete monthly UBC Treasury Reports

Competencies and Qualifications

  • A relevant Diploma or Degree
  • A minimum of 2 years' experience in the real estate or property management industries
  • Effective communication and interpersonal skills, both written and verbal
  • Mature and self-motivated team player
  • Allocates one's time effectively and manages tight deadlines
  • Able to resolve problems using facts and sound reasoning
  • Proficiency with MS Office and Yardi Breeze
  • Demonstrated knowledge of governing legislation such as the Residential Tenancy Act, Human Rights Code, and Personal Information Protection Act of British Columbia

This role offers a competitive salary range of $55,000 - $65,000 per annum, depending on experience.



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