Administrative Support Specialist

4 weeks ago

Vancouver, British Columbia, Canada Onni Group Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Onni Group. As a key member of our operations team, you will provide administrative support to our senior management and ensure the smooth day-to-day operations of our business.

Key Responsibilities

  • Prepare and follow up on various correspondence, responding as appropriate by phone and email
  • Scheduling and coordinating calendar appointments
  • Prioritize and manage multiple projects simultaneously, and follow through to completion
  • Assist with reviewing documents, financial statements & reports and follow up with outside parties as required
  • Review and approve the submission of benefits and expenses, for directors and departments
  • Manage and perform reconciliations for Company Credit Cards
  • Assist with approval processes for invoices and payments
  • Manage the Onni Airways flight schedule, working closely with the Pilots to ensure seamless travel for Directors and Ownership
  • Compile and prepare reports as required for Senior Leadership
  • Tracking of Donations and Sponsorships for external events and Charities
  • Coordination of internal and external events
  • Coordination of Business and Personal Travel
  • Assure discreet handling of all company business

Requirements

  • Minimum 3 years' experience supporting at a senior management / executive level
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
  • Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
  • Demonstrated commitment to completion of projects on a timely basis
  • Excellent verbal, written and keyboard skills and organizational skills
  • Expert level written and verbal communication
  • Experience in either Real Estate, Finance, Construction, Property Management Leasing or Marketing environment is a major asset
  • Valid Driver's License

About Onni Group

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

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