Administrative Coordinator

2 months ago

Belleville, Ontario, Canada The Salvation Army Full time
Job Summary

The Salvation Army is seeking a highly skilled and organized Administrative Coordinator to provide support in various areas, including finance, bookkeeping, reception, record-keeping, internal and external communication, and data entry.

Key Responsibilities
  • Perform general office duties such as answering phone calls, directing inquiries, and maintaining databases.
  • Collect and input statistics into The Salvation Army Management Information System – S.A.M.I.S.
  • Schedule meetings, prepare agendas, and take minutes.
  • Draft and type correspondence, checks typing for accuracy, and sorts assignments within general guidelines.
  • Process outgoing mail, including courier parcels, and assist with daily mail opening and distribution.
  • Develop and prepare marketing materials, such as brochures, fliers, posters, newsletters, and bulletins.
  • Update website and social media sites.
  • Work with the Director to ensure internal systems follow Territorial policies, procedures, and internal standards.
  • Assist with report preparation, grant applications, and fundraising plans.
  • Support the Community & Family Service Coordinator with booking Food Bank appointments and act as both Link 2 Feed and Food bank backup.
Working Conditions
  • This is a permanent full-time position based on 35 hours per week.
  • Ability to lift/move more than 10 lbs.
  • The Supervisor will set the hours of work and work schedule.
  • Working environment is typically in the office in generally agreeable conditions.
  • Some travel is required for banking purposes.
Qualifications and Education Requirements
  • Completion of a Community College program, preferably in Administration, Business Administration, or a related field.
  • Alternative combinations of education and experience may be considered.
Experience and Knowledge
  • Minimum of three (3) years of prior related experience and working knowledge of payroll, senior administrative experience, general accounting experience, and use of office equipment/tools.
  • Valid Ontario Class "G" driver's license with access to a personal vehicle and proof of valid insurance and a copy of a driver's abstract for review and verification that is satisfactory to The Salvation Army, in its sole discretion.
Skills and Capabilities
  • Typing speed of 50 words per minute.
  • Adaptable, proactive, and a self-starter.
  • Ability to maintain information in confidence and exercise good judgment.
  • Ability to learn, adapt, and utilize technology and processes quickly.
  • Attention to detail, problem-solving, and analytical skills.
  • Self-motivated/disciplined.
  • Proficiency in all Microsoft Office products.
  • Ability to clearly and concisely compose/proofread/edit documents.
  • Strong interpersonal and communication skills.
  • Lead by example, demonstrating a strong work ethic and a willingness to learn and be flexible.
  • Ability to work independently and participate as an active and responsible team member in a cooperative team environment.
  • Self-directed with superior organizational skills, attention to detail, time management skills, ability to prioritize and effectively handle multiple priorities/tasks.
  • Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion.
  • Ability to develop understanding of and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

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