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Office Operations Coordinator

2 months ago

Vancouver, British Columbia, Canada Foreign Familia Records Inc. Full time

We are looking for a highly organized and detail-oriented Office Operations Coordinator to join our team at Foreign Familia Records Inc.

Job Description

The successful candidate will be responsible for determining and establishing office procedures and routines, scheduling and confirming appointments, answering electronic enquiries, and compiling data, statistics, and other information.

Responsibilities
  • Determine and establish effective office procedures and routines to ensure seamless day-to-day operations.
  • Schedule and confirm appointments with clients, vendors, and internal stakeholders in a timely manner.
  • Respond to electronic enquiries from clients, vendors, and internal stakeholders in a professional and courteous manner.
  • Compile and maintain accurate and up-to-date records of data, statistics, and other relevant information.
  • Order and manage office supplies, ensuring that inventory levels are adequate and that the office is well-equipped to meet its operational needs.
  • Greet and direct visitors, clients, and vendors to the appropriate contacts or service areas.
  • Maintain manual and computerized filing systems, ensuring that all documents and records are accurately filed and easily accessible.
  • Type and proofread correspondence, forms, and other documents, ensuring that they are error-free and professionally presented.

Estimated Salary: $45,000 - $55,000 per year