Administrative Support Specialist

2 weeks ago


Ottawa, Ontario, Canada University of Ottawa Full time
Job Overview

We are seeking a highly skilled Administrative Support Specialist to join our team at the University of Ottawa. As a key member of our administrative staff, you will play a vital role in providing support and advice to managers and ensuring that policies and procedures are well understood and properly implemented.


Salary

The salary range for this position is $63,346.00 - $78,620.00 per year, based on a 35-hour workweek.


Key Responsibilities

As an Administrative Support Specialist, you will be responsible for:

  • Payroll Administration: Prepare requests for remuneration, administer remuneration for casual and term employees, and verify payroll reports for accuracy.
  • Human Resources Support: Act as a resource person for inquiries related to classification, staffing, total compensation, leave, and performance evaluation. Interpret collective agreements and policies, explain procedures, and facilitate processes.
  • Material Resource Management: Manage material resources of the sector to ensure equipment availability and compliance with procurement policies and procedures.
  • Records Management: Maintain an effective filing and records management system to preserve confidentiality and ensure complete documentation for future reference or audit purposes.
  • Reporting: Prepare moderately complex reports on financial transactions, accounts, payroll, budget projections, and human resources-related data.

Required Skills and Qualifications

To be successful in this role, you will need:

  • Advanced knowledge of administration, accounting, financial, and human resources principles.
  • Minimum 3 years of demonstrated experience in a similar role.
  • Knowledge of computer systems and software, including financial systems, spreadsheets, databases, Internet, and e-mail.
  • Experience in interpreting, explaining, and applying policies and regulations.
  • Experience working in a unionized environment and interpreting collective agreements.
  • Ability to produce high-quality work under pressure while meeting strict deadlines.

Language Requirements

Bilingualism – French and English (spoken and written) is required for this position.


About Us

The University of Ottawa is a bilingual institution committed to excellence in research, teaching, and community engagement. We value diversity, equity, and inclusion in all aspects of our work.



  • Ottawa, Ontario, Canada Administrative Full time

    We are seeking a highly motivated Financial Services Coordinator Specialist to join our team at Synergie.About UsFor over fifty years, Synergie has stood out from the competition by attracting talented individuals. We support client partners in achieving their business goals.Job DescriptionThe Billing Coordinator role involves analyzing and processing...


  • Ottawa, Ontario, Canada Administrative Full time

    Role OverviewWe are seeking a highly skilled Multilingual Disability Case Manager and Medical Claims Specialist to join our team. This role is an excellent opportunity for individuals who want to make a difference in the lives of others by supporting our client partners.This full-time position offers remote work from home flexibility, making it ideal for...


  • Ottawa, Ontario, Canada The Association of Canadian Financial Officers] Full time

    OverviewThe Association of Canadian Financial Officers is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our staff, ensuring the smooth operation of our office.ResponsibilitiesProvide administrative support to staff,...


  • Ottawa, Ontario, Canada Vienna's Auto Full time

    Job Title: Administrative Support SpecialistWe are seeking an organized and detail-oriented Administrative Support Specialist to join our team at Vienna's Auto. The successful candidate will provide administrative support to ensure the smooth operation of our office.ResponsibilitiesCoordinate appointments, meetings, and eventsManage and maintain accurate...


  • Ottawa, Ontario, Canada Administrative Full time

    Administrative Opportunity: Disability Case Manager - Claims AdvisorAt Administrative, we strive to attract talented individuals who can support our client partners in achieving their business goals. We are currently seeking a motivated Bilingual Disability Case Manager to join our team.Key Responsibilities:Medical Claims Analysis: Perform thorough analysis...


  • Ottawa, Ontario, Canada Ottawa Quality Paint Finishing Wheel Surgeon Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Ottawa Quality Paint Finishing / Wheel Surgeon. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key...


  • Ottawa, Ontario, Canada SMOKE AVENUE Full time

    About the JobWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at SMOKE AVENUE. The ideal candidate will have excellent communication skills, be proficient in MS Office, and have experience in administration.Key Responsibilities:Review and evaluate new administrative proceduresEstablish work priorities...


  • Ottawa, Ontario, Canada Boyer & Boyer, CPA Full time

    Company OverviewBoyer & Boyer, CPA is a leading accounting firm seeking an experienced administrative support specialist to join our team.


  • Ottawa, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Ottawa, Canada. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office...


  • Ottawa, Ontario, Canada CATSA ACSTA Full time

    The Administrative Assistant is a key role within CATSA / ACSTA, providing essential support to the IT Director's office and the IT Security Program.About CATSA / ACSTACATSA / ACSTA is a leading organization in the field of administration and secretariat support planning and coordination. We are committed to excellence and are seeking a highly skilled and...


  • Ottawa, Ontario, Canada Ashton Tax Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Ashton Tax. As a key member of our administration department, you will be responsible for providing administrative support to ensure the smooth operation of our office.About the RoleThe ideal candidate will have 1-2 years of experience in a similar role and possess...


  • Ottawa, Ontario, Canada Home and Community Care Support Services Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Healthcare Support Specialist to join our team at Home and Community Care Support Services in Cornwall. As a key member of our intake team, you will provide administrative support to ensure the efficient delivery of patient-centered care.


  • Ottawa, Ontario, Canada Saint Paul University Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Saint Paul University. In this role, you will provide administrative support to the Registrar's Office, ensuring the smooth operation of our day-to-day activities.Main ResponsibilitiesProvide exceptional customer service to students, faculty, and staff, responding...


  • Ottawa, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Ottawa. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to the...


  • Ottawa, Ontario, Canada Firm Capital Property Management Corp. Full time

    Job Title: Senior Administrative Support SpecialistJob Summary:We are seeking a highly organized and detail-oriented Senior Administrative Support Specialist to join our team at Firm Capital Property Management Corp. This role will provide administrative support to the operations team, ensuring the smooth day-to-day operation of our facilities.Key...


  • Ottawa, Ontario, Canada Welch LLP Full time

    About the OpportunityWe are currently looking for an Administrative Services Specialist to join our Ottawa office admin team at Welch LLP.Duties and ResponsibilitiesProvide direct support to teams including but not limited to: Outlook calendar; responding to calls and queries, as well as coordinating meetings and appointments using Outlook.Typing, editing,...


  • Ottawa, Ontario, Canada Gopatez Inc Full time

    Gopatez Inc is seeking an Administrative Support Specialist to join our team. The ideal candidate will have a Bachelor's degree and 5+ years of experience in administration. Key Responsibilities:Review and evaluate new administrative proceduresEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative...


  • Ottawa, Ontario, Canada 49 Solutions Full time

    49 Solutions seeks a dedicated Administrative Support Specialist to fill various roles within government organizations.This critical position provides comprehensive administrative support across different departments, ensuring smooth operations and efficient communication. If you have strong organizational skills and a proactive attitude, we want to hear...


  • Ottawa, Ontario, Canada International mobile services inc. Full time

    Job DescriptionWe are seeking an experienced Administrative Support Specialist to join our team at International Mobile Services Inc. in a permanent, full-time capacity.Key Responsibilities:Plan and control budget and expenditures for the departmentDetermine and establish office procedures and routines to ensure efficient operationsSchedule and confirm...


  • Ottawa, Ontario, Canada ELC Solutions Inc. Full time

    About ELC Solutions Inc.We are a reputable organization seeking an experienced administrative support specialist to join our team. This is a full-time position, and the successful candidate will work on-site.Job DescriptionThe primary responsibility of this role is to provide high-level administrative support to our team members. The ideal candidate will...