Administrative Support Specialist
2 weeks ago
We are seeking a highly skilled Administrative Support Specialist to join our team at the University of Ottawa. As a key member of our administrative staff, you will play a vital role in providing support and advice to managers and ensuring that policies and procedures are well understood and properly implemented.
Salary
The salary range for this position is $63,346.00 - $78,620.00 per year, based on a 35-hour workweek.
Key Responsibilities
As an Administrative Support Specialist, you will be responsible for:
- Payroll Administration: Prepare requests for remuneration, administer remuneration for casual and term employees, and verify payroll reports for accuracy.
- Human Resources Support: Act as a resource person for inquiries related to classification, staffing, total compensation, leave, and performance evaluation. Interpret collective agreements and policies, explain procedures, and facilitate processes.
- Material Resource Management: Manage material resources of the sector to ensure equipment availability and compliance with procurement policies and procedures.
- Records Management: Maintain an effective filing and records management system to preserve confidentiality and ensure complete documentation for future reference or audit purposes.
- Reporting: Prepare moderately complex reports on financial transactions, accounts, payroll, budget projections, and human resources-related data.
Required Skills and Qualifications
To be successful in this role, you will need:
- Advanced knowledge of administration, accounting, financial, and human resources principles.
- Minimum 3 years of demonstrated experience in a similar role.
- Knowledge of computer systems and software, including financial systems, spreadsheets, databases, Internet, and e-mail.
- Experience in interpreting, explaining, and applying policies and regulations.
- Experience working in a unionized environment and interpreting collective agreements.
- Ability to produce high-quality work under pressure while meeting strict deadlines.
Language Requirements
Bilingualism – French and English (spoken and written) is required for this position.
About Us
The University of Ottawa is a bilingual institution committed to excellence in research, teaching, and community engagement. We value diversity, equity, and inclusion in all aspects of our work.
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