Administrative Support Specialist

2 weeks ago


Ottawa, Ontario, Canada International mobile services inc. Full time
Job Description

We are seeking an experienced Administrative Support Specialist to join our team at International Mobile Services Inc. in a permanent, full-time capacity.

Key Responsibilities:
  • Plan and control budget and expenditures for the department
  • Determine and establish office procedures and routines to ensure efficient operations
  • Schedule and confirm appointments with clients and stakeholders
  • Answer telephone calls and relay messages to relevant personnel
  • Oversee the analysis of employee data and information to inform business decisions
  • Answer electronic inquiries from clients and colleagues
  • Compile data, statistics, and other information to support business needs
  • Oversee the preparation of reports and documents for management review
  • Order office supplies and maintain inventory levels
  • Greet visitors and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Conduct research to provide insights and recommendations to management
  • Perform data entry tasks as required
  • Provide exceptional customer service to internal and external clients
  • Maintain and manage digital databases to support business operations
  • Perform basic bookkeeping tasks to ensure financial accuracy
  • Consult with clients after sale to provide ongoing support and ensure satisfaction
Requirements:
  • College diploma or equivalent in Business Administration or related field
  • 1-2 years of experience in administrative support roles
  • Proficiency in MS Office (Excel, PowerPoint, Word) and Google Suite (Docs, Drive)
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Strong problem-solving and analytical skills
Benefits:
  • Competitive salary range: $45,000 - $60,000 per year
  • Opportunities for professional growth and development
  • Benefits package including health, dental, and vision coverage
  • Access to company training programs and workshops
  • Flexible work arrangements and remote work options


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