Administrative Support Specialist

4 weeks ago


Ayr, Canada ONTARIO INC Full time

Job Summary: We are seeking an experienced Administrative Support Specialist to join our team at ONTARIO INC. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our establishment.

Key Responsibilities:

  • Review and evaluate new administrative procedures to ensure they align with our organizational goals and objectives.
  • Establish work priorities and ensure procedures are followed and deadlines are met.
  • Carry out administrative activities, including coordinating office services, maintaining inventory and budgetary controls, and preparing periodic and special reports.
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls.
  • Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Oversee and co-ordinate office administrative procedures.

Additional Responsibilities:

  • Participate in a government or community program or initiative that supports newcomers and/or refugees.
  • Participate in a government or community program or initiative that supports youth employment.
  • Participate in a government or community program or initiative that supports Indigenous people.

Requirements:

  • College/CEGEP education.
  • 7 months to less than 1 year of experience in an administrative role.
  • Excellent communication and organizational skills.
  • Ability to work independently and as part of a team.
  • Proficiency in English.

Work Environment:

  • Permanent work term.
  • 40 hours per week.


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