Office Services Coordinator

2 weeks ago

Toronto, Ontario, Canada Osler Full time
About Osler

Osler, Hoskin & Harcourt LLP is a leading business law firm with a presence in Canada and the United States. With over 400 lawyers across six offices, we provide comprehensive legal services to corporate leaders and international clients.

Job Summary

We are seeking an Office Services Technician to join our team in Toronto. As an Office Services Technician, you will be responsible for providing routine distribution, premises, and purchasing services in our Toronto office. This includes furniture and equipment moves, mail sorting and routing, and filling general office supply orders. The successful candidate will ensure all work is undertaken and executed in accordance with generally accepted safety and security guidelines.

Key Responsibilities
  • Prepare boardrooms in the Conference Center and on practice floors for seminars and meetings (both internal and client). Set up and re-set furniture and equipment as per work order request.
  • Complete Office Services requests, as scheduled by the Supervisor. This includes installation of whiteboards, pictures, varidesks, and minor repairs.
  • Complete scheduled inspections of boardrooms, washrooms, space, first aid kits/NERP supplies. Ensure problem areas are reported to the Office Services Supervisor.
  • Complete internal moves/student rotations. Move boxes, chairs, and other furniture as indicated on the MAC spreadsheet. May include tagging of furniture, assisting with the packing of office contents, and overseeing outside moving company. Ensure that the office/workstation is presentable once the move is complete (furniture wiped down, garbage/recycling bin, and name plate in place).
  • Complete Distribution requests; this includes mail, fax, and courier requests.
  • Deliver/Pick up Interoffice Mail on assigned floors as scheduled. Ensure picked up mail is returned to the mailroom, sorted & processed.
  • Fills all orders received via Toronto e-purchasing (Toronto only) and Osler Store (all offices).
  • Unpacks incoming purchasing related orders and places items on shelves.
Requirements

This position requires a high school diploma plus one year experience working in an office environment. An equivalent combination of education, training, and experience may be acceptable. Key qualifications include:

  • Knowledge of office practices and procedures.
  • Time management and organizational skills with the ability to prioritize and accomplish assigned tasks and effectively multi-task.
  • Ability to work independently and be a team player.
  • Ability to read, write, and follow verbal and written instructions.
  • Computer skills (Microsoft, Outlook, Excel, Word, MCDM).
  • Oral communication, customer service-oriented, and interpersonal skills needed to interact with a variety of individuals.
  • Ability to sort and classify information according to established methods.
  • Ability to operate hand tools in a safe manner; basic carpentry, mechanical, and electrical knowledge an asset.
  • Ability to maintain focus and physical stamina to carry out work orders and remain optimistic under pressure.
  • Regular attendance and reliability; flexibility to work extra hours when required.
  • Required to frequently lift up to 50 lbs.
Estimated Salary: $45,000-$55,000 per annum

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