Executive Assistant to the Director of Divisional Services

3 weeks ago


Sechelt, Canada shíshálh Nation Full time

The Position

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Director of Divisional Services at the shíshálh Nation. The successful candidate will be responsible for providing a high level of administrative leadership and support to the Director, ensuring that they are equipped to operate effectively and efficiently.

The ideal candidate will have a strong background in administration, with a minimum of five years of senior executive administrative experience supporting a senior executive, preferably within a First Nations environment. They will be able to maintain and work with confidential and sensitive information, and provide stability support as well as leadership across multiple teams.

The Executive Assistant will be responsible for a wide range of tasks, including managing the Director's calendar, preparing and formatting written communication, reporting, and presentations, and coordinating travel arrangements. They will also be responsible for providing updates on issues and advancing them with internal teams, and communicating with external clients.

The successful candidate will be a self-motivated and organized individual with excellent communication and project management skills. They will be able to work effectively in a fast-paced environment and prioritize multiple tasks seamlessly with excellent attention to detail.

Key Responsibilities:

  • Provide administrative support to the Director of Divisional Services
  • Manage the Director's calendar and prepare and format written communication, reporting, and presentations
  • Coordinate travel arrangements and provide updates on issues and advance them with internal teams
  • Communicate with external clients and provide information and updates as required
  • Manage multiple tasks and prioritize them effectively
  • Work effectively in a fast-paced environment and maintain confidentiality and discretion

Qualifications, Skills and Abilities:

  • Post-secondary degree in Administration or a related field
  • Minimum five years of senior executive administrative experience supporting a senior executive, preferably within a First Nations environment
  • Ability to maintain and work with confidential and sensitive information
  • Ability to provide stability support as well as leadership across multiple teams
  • Excellent communication and project management skills
  • Ability to work effectively in a fast-paced environment and prioritize multiple tasks seamlessly


  • Sechelt, Canada shíshálh Nation Full time

    Job Title: Executive Assistant to the Director of Divisional ServicesThe shíshálh Nation is currently seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Director of Divisional Services. This is a unique opportunity to work in a dynamic and fast-paced environment, supporting a senior leader in a First...


  • Sechelt, Canada shíshálh Nation Full time

    The PositionThe shíshálh Nation is currently accepting applications for an Executive Assistant to the Director of Divisional Services. Under the general supervision of the Director of Divisional Services, this position will provide a high level of administrative leadership and support to the Director. In this multi-faceted role, you will demonstrate high...


  • Sechelt, Canada shíshálh Nation Full time

    Job SummaryThe shíshálh Nation is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Director of Divisional Services. This is a unique opportunity to work in a dynamic and fast-paced environment, supporting a senior executive in a First Nations organization.Key ResponsibilitiesProvide administrative...


  • Sechelt, Canada shíshálh Nation Full time

    Job SummaryThe shíshálh Nation is seeking a highly skilled and experienced Administrative Support Specialist to provide exceptional support to the Director of Divisional Services. This is a unique opportunity to join a dynamic team and contribute to the success of the organization.Key ResponsibilitiesProvide administrative support to the Director of...


  • Sechelt, Canada shíshálh Nation Full time

    The PositionThe shíshálh Nation is seeking a highly skilled and experienced Administrative Leader to support the Director of Divisional Services. This role requires a high level of administrative leadership and support, with a focus on project management and task coordination.The ideal candidate will have a strong background in administration, with a...

  • Executive Assistant

    5 months ago


    Sechelt, Canada Cobray Consulting Services Full time

    Our client is a leading and well respected employer on the Sunshine Coast located in British Columbia. If you are an organized, detail-oriented individual with excellent communication skills, we would love to hear from you. Please submit your resume highlighting your relevant experience. **Responsibilities**: - Provide high-level administrative support -...


  • Sechelt, Canada shíshálh Nation Full time

    Job SummaryThe Shíshálh Nation is seeking a highly skilled Compliance and Implementation Manager to lead the Rights and Title Department. This is a key role that requires strong leadership, strategic thinking, and excellent communication skills.Key ResponsibilitiesLead the Rights and Title team, providing guidance and support to staff members.Implement...


  • Sechelt, Canada shíshálh Nation Full time

    **The Position**: Under the general direction of the Chief Administrative Officer (CAO), the incumbent will be responsible for the overall management of the Stewardship Territorial Lands Management Services Division. The Division Manager (“DM”) is responsible for collaboratively working with other divisional leaders and the Directors of their assigned...


  • Sechelt, Canada shíshálh Nation Full time

    About the RoleThe Shíshálh Nation is seeking a highly skilled and experienced Compliance and Implementation Manager to lead the Rights and Title Department. This is a key leadership position that requires a strong understanding of the Nation's lands and resources decision-making policy and the ability to implement it effectively.Key ResponsibilitiesProvide...


  • Sechelt, Canada shíshálh Nation Full time

    About the RoleThe shíshálh Nation is seeking a highly skilled and experienced Education Division Manager to join our team. As a key member of our organization, you will play a vital role in supporting the development and progress of our shíshálh Nation Members and Community.Under the general supervision of the Director of Divisional Services, you will...


  • Sechelt, Canada Silverstone Care Centre Full time

    We have an excellent opportunity for a newer nurse leader to join our team as the **Assistant Director of Care.** We are a team inspired to Create Joy in Life and Aging....by Caring, Connecting and Celebrating. Our culture of **Person and Family-Centred Care, Safety as a Priority, Quality and Innovation, A Great Place to Work, and Sustainability **is dynamic...


  • Sechelt, Canada The District of Sechelt Full time

    Competition No. 2024-39 Manager of Sustainable Infrastructure Regular, Full-Time (Exempt) About Us Nestled between the Strait of Georgia and the Sechelt Inlet, Sechelt is a charming seaside community of approximately ten thousand people. We are grateful to live, work and play on the traditional and unceded territory of the shíshálh Nation. Known for our...


  • Sechelt, Canada shíshálh Nation Full time

    **The Position** Under the direction of the Chief Administrative Officer (CAO), the Infrastructure and Government Services Division Manager is responsible for collaboratively working with other divisional leaders and departments to achieve the established priorities, goals and objectives per the Nation’s Strategic Plan. This is a full-time term...


  • Sechelt, Canada shíshálh Nation Full time

    **The Position** Under the direction of the Chief Administrative Officer (CAO), the Infrastructure & Government Services Division Manager is responsible for collaboratively working with other divisional leaders and departments to achieve the established priorities, goals and objectives per the Nation’s Strategic Plan. - Performance reporting on achieving...


  • Sechelt, Canada shíshálh Nation Full time

    **The Position** Under the direction of the Chief Administrative Officer (CAO), the Infrastructure and Government Services Division Manager is responsible for collaboratively working with other divisional leaders and departments to achieve the established priorities, goals and objectives per the Nation’s Strategic Plan. - Performance reporting on...

  • Executive Assistant

    5 months ago


    Sechelt, Canada shíshálh Nation Full time

    **The Position** Under the general supervision of the STLM Division Manager, the Executive Assistant has primary responsibility for maintaining critical documentation and electronic files for the Rights and Title Department. The EA also performs a wide variety of other clerical tasks to support the effective and efficient operations of the whole Stewardship...


  • Sechelt, Canada shíshálh Nation Full time

    **The Position** The Compliance and Implementation Manager is responsible for the effective and efficient management, decision-making, processes, and policies of the Rights and Title Department. Additionally, this position will be planning, leading, and directing the administration and activities in accordance with the Divisional Manager’s directions,...


  • Sechelt, Canada shíshálh Nation Full time

    About the RoleThe successful candidate will have the opportunity to lead the Rights and Title Department as the Manager of Rights and Title Department, overseeing the leadership of the team, staff performance and development, and the implementation of the shíshálh Nation Lands and Resources decision-making policy.This role requires strong leadership and...

  • Health Manager

    2 months ago


    Sechelt, Canada shíshálh Nation Full time

    **The Position** Under the direction of the Community Services Division Manager, the Health Manager will assist in the planning, organization, development, publicity, and evaluation of the Social Development programs, under the Divisional Manager’s directions, which will include Nursing, Home and Community care (home support, care aides), Meals on wheels,...

  • Executive Assistant

    4 weeks ago


    Sechelt, Canada shíshálh Nation Full time

    The PositionUnder the general supervision of the Education Division Manager, the Executive Assistant provides a high level of administrative support and incoming and outgoing document control. In this multi-faceted role, you will demonstrate high professional maturity and a positive attitude. This position relies heavily on good organizational,...